Health Data & Programs Admin Assistant (Part-Time, Hybrid)

Wisconsin Institute for Healthy Aging, Inc.; Madison (WI); Hybrid; USD 19,000 - 23,000; Part time

Job summary

The Health Promotion Administrative Assistant at Wisconsin Institute for Healthy Aging, Inc. supports data entry, tracking, and admin tasks; maintains participant and program records, tracks survey data, and assists with reporting.

This 50% FTE, hybrid role requires detail-orientation, reliability, and comfort with spreadsheets and databases; strong communication and ability to work independently within WIHA's team.

Qualifications

• High school diploma or equivalent preferred.
• Experience with data entry, databases, spreadsheets, or administrative work preferred.
• Strong attention to detail and commitment to accuracy.
• Ability to organize and manage multiple routine tasks and deadlines.
• Comfortable working with Microsoft Excel, Microsoft Office, Google Workspace, or similar software.
• Ability to learn new databases and software systems.
• Strong written and verbal communication skills.
• Ability to work independently while also collaborating effectively with a team.
• Ability to handle confidential information appropriately.

Responsibilities

• Enter and maintain participant, workshop, and program data in WIHA databases and other tracking systems.
• Review data for completeness, accuracy, and consistency and identify missing or incorrect information.
• Track and follow up on workshop survey data to help ensure timely and complete collection.
• Maintain organized records and files related to participant and program data.
• Assist with updating and maintaining data spreadsheets, reports, and tracking tools.
• Conduct routine data queries and generate reports to support program monitoring, evaluation, and organizational needs.
• Assist staff with compiling and organizing data for reports, grant requirements, and other program needs.
• Follow established data entry procedures and maintain confidentiality of participant information.

Skills

Detail-oriented

Organized

Excel

Data entry

Databases

Microsoft Office

Google Workspace

Education

High school diploma or equivalent

Tools

Excel

Microsoft Office

Google Workspace

Job description

The Health Promotion Administrative Assistant at Wisconsin Institute for Healthy Aging, Inc. supports data entry, tracking, and admin tasks; maintains participant and program records, tracks survey data, and assists with reporting.

This 50% FTE, hybrid role requires detail-orientation, reliability, and comfort with spreadsheets and databases; strong communication and ability to work independently within WIHA's team.