Head Start Office Assistant — Admin & Records Support

Mexican American Opportunity Foundation; Highland Park (CA); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

PTO

Paid sick time

Paid holidays

Bereavement leave

Jury duty pay

Employer-paid health insurance

403(b) with employer match

Life insurance & supplemental options

EAP

Job summary

MAOF is seeking an Office Assistant I to provide administrative support for the Head Start/Early Head Start program office. The role requires handling inquiries, coordinating communications, and maintaining confidential records in a full-time, office-based setting with a Monday–Friday schedule.

Ideal candidates will have at least 2 years of office experience, strong organizational skills, and proficiency with Word, Excel, PowerPoint, and databases. Bilingual English/Spanish is preferred.

Qualifications

• Must be at least eighteen (18) years of age.
• High school diploma or GED required; an associate degree in business administration or a related field is preferred.
• Minimum of two (2) years of office or administrative experience, preferably in an educational or nonprofit setting.
• Bilingual English/Spanish preferred.

Responsibilities

• Answer phones, greet visitors, relay messages, and respond to inquiries in a professional and courteous manner.
• Manage office communications, including emails, memos, notices, and announcements.
• Prepare, format, and distribute correspondence, reports, meeting agendas, minutes, forms, requisitions, schedules, vouchers, receipts, statistical data, and other materials.
• Maintain accurate and organized records, logs, files, and confidential documents in accordance with federal, state, and program requirements.
• Perform data entry and update program databases, reports, and tracking systems.
• Schedule meetings, appointments, events, and travel arrangements as requested.

Skills

Organizational skills

Time management

Written communication

Verbal communication

multitasking

Education

High school diploma or GED

Associate degree in business administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Database systems

Job description

MAOF is seeking an Office Assistant I to provide administrative support for the Head Start/Early Head Start program office. The role requires handling inquiries, coordinating communications, and maintaining confidential records in a full-time, office-based setting with a Monday–Friday schedule.

Ideal candidates will have at least 2 years of office experience, strong organizational skills, and proficiency with Word, Excel, PowerPoint, and databases. Bilingual English/Spanish is preferred.