Office Assitant I

Mexican American Opportunity Foundation; Los Angeles, Northern (CA, KY); Hybrid; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

403(b) Retirement Plan with 5% match

Paid Holidays and Paid Time Off

Employee Assistance Program

Job summary

Mexican American Opportunity Foundation (MAOF) Head Start/Early Head Start in Los Angeles is seeking an Office Assistant I. The role provides administrative support, maintains confidential records, handles inquiries, and ensures efficient office operations on a Monday–Friday schedule.

Office-based, full-time, non-exempt position with employee benefits. Ideal candidates bring strong organizational skills, proficiency in Microsoft Office, and the ability to manage multiple tasks while maintaining

Qualifications

• Must be at least eighteen years old.
• High school diploma or GED required; an associate degree preferred.
• Minimum of two years of office or administrative experience, preferably in an educational or nonprofit setting.
• Strong organizational, time-management, written, and verbal communication skills.
• Proficiency in Microsoft Office; familiarity with database systems.
• Ability to manage multiple priorities and handle confidential information.

Responsibilities

• Answer phones, greet visitors, relay messages, and respond to inquiries.
• Manage office communications, including emails, memos, notices, and announcements.
• Prepare, format, and distribute correspondence, reports, agendas, minutes, forms, and schedules.
• Maintain accurate records and confidential documents per program requirements.
• Data entry and updates to program databases and tracking systems.
• Schedule meetings, appointments, events, and travel arrangements.
• Prepare materials for parent meetings, trainings, and outreach activities.
• Assist with recruitment and enrollment materials for families.
• Coordinate family referrals and services as requested.
• Perform general office duties and maintain a clean office environment.

Skills

Time management

Written communication

Verbal communication

Team collaboration

Education

High school diploma or GED

Associate degree in business administration or related field

Tools

Microsoft Office

Database systems

Job description

MAOF Head Start/Early Head Start (Los Angeles)

$19.99 - $20.91

Full Time, Non-Exempt

1 Position

GENERAL SUMMARY

The Office Assistant I provides administrative and clerical support to ensure the efficient operation of the Head Start/Early Head Start Program office. This position assists staff, families, and external partners with daily administrative needs, maintains organized and confidential records, and supports compliance with applicable program requirements. This is a full-time, office-based position with a set Monday-through-Friday schedule.

DUTIESAND RESPONSIBILITIES:

• Answer phones, greet visitors, relay messages, and respond to inquiries in aprofessional and courteous manner.
• Manage office communications, including emails, memos, notices, and announcements.
• Prepare, format, and distribute correspondence, reports, meeting agendas, minutes, forms, requisitions, schedules, vouchers, receipts, statistical data, and other materials.
• Maintain accurate and organized records, logs, files, and confidential documents in accordance with federal, state, and program requirements.
• Perform data entry and update program databases, reports, and tracking systems.
• Schedule meetings, appointments, events, and travel arrangements as requested.
• Assist with preparing and distributing materials for parent meetings, staff trainings, program activities, workshops, and community outreach events.
• Support recruitment and enrollment activities by preparing informational packets and materials for families.
• Assist with gathering information for reports, surveys, monitoring reviews, and audits.
• Order, receive, organize, and maintain office and program supplies.
• Communicate with program staff, families, community partners, and external agencies to provide timely and accurate information.
• Serve as a liaison between program staff and the administrative team to support efficient office operations.
• Assist with coordinating family referrals, services, and resources as requested.
• Perform general office duties, including copying, scanning, faxing, filing, mailing, and document preparation.
• Maintain a clean and organized office environment.
• Perform other related duties as assigned by the Program Director, Administrative Coordinator, or designee.

MINIMUM REQUIREMENTS:

• Must be at least eighteen (18) years of age.
• High school diploma or GED required; an associate degree in business administrationor a related field is preferred.
• Minimum of two (2) years of office or administrative experience, preferably in an educational or nonprofit setting.
• Strong organizational, time-management, written, and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Power Point, and familiarity with database systems.
• Ability to manage multiple priorities, work independently, and collaborate effectively as part of a team.
• Strong attention to detail and the ability to handle sensitive and confidential information appropriately.
• Ability to represent MAOF professionally when interacting with staff, families, visitors,and community partners.
• Must provide verification of tuberculosis clearance upon hire and maintain required renewals.
• Must complete and maintain all required criminal background and fingerprint clearances.
• Must be available to work a set Monday-through-Friday schedule.

PHYSICAL DEMANDS

While performing the duties of this position, the employee is regularly required to sit, use their hands to handle or operate office equipment, and communicate effectively. The employee may also be required to stand, walk, reach, bend, and occasionally lift or move items weighing up to 20 pounds.

Required vision abilities include close vision, peripheral vision, and the ability to adjust focus. Reasonable accommodations may be provided to qualified individuals with disabilities to perform the essential functions of the position.

WORK ENVIRONMENT

This position is primarily performed in an office setting and involves regular interaction with program staff, families, visitors, and community partners. The employee may occasionally be required to assist with program events or activities outside regular business hours.

MAOF Sponsored Benefits:

At MAOF, we are committed to supporting the overall well-being of our employees. We are proud to offer a comprehensive package of benefits and perks for full-time employees, with select benefits also available to part-time employees.

• Personal Time Off(PTO) - Vacation/personal days or sick time).
• Paid Sick Time – 48hours
• Bereavement Leave – 5paid days.
• Jury Duty – 5 paid days.
• Medical, dental, and vision insurance Paid 100% by MAOF.
• 403(b) Retirement Plan- 5% employer match – 100% vested.
• Basic Life and Accidental Insurance.
• Pet Insurance.
• Supplemental life insurance.
• Employee Assistance(EAP) – For team members and dependents; counseling, legal assistance, financial planning, identity theft, etc.
• Supplemental Cancer, Disability, and Accident plans.
• Employee referral bonus (referring employee earns $500 for each new hire who completes 90 days.
• Discounts for AT&T wireless, movie tickets, amusement parks, and much more.
• Public Service Loan Forgiveness.
• Credit Union Membership

• Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
• Please view Equal Employment Opportunity Posters provided by OFCCP here.

Minimum qualifications must-be-met by the close of filing date.

MAOF offers the following benefits: Medical, Dental, Vision, Life & Accidental Insurance, Employer Contribution and Employer Match 403(b) Retirement Plan with 100% vesting, Employee Assistance and Wellness Programs (EAP), Paid Holidays, Paid Time Off, 501(c)(3) Designation Public Service Loan Forgiveness, other supplemental benefits such as AFLAC, Credit Union Membership and Discount tickets to Southern CA theme parks and attractions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP here.