Administrative Assistant (Head Start)

caowash; Hillsboro (OR); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Comprehensive insurance benefits

Bilingual Pay Program

403(b) Retirement Plan

Generous time off

Job summary

Community Action in Washington County seeks an Administrative Assistant to support daily operations through scheduling, data management, and coordination. You will help keep teams organized and ensure timely communication across programs.

The role requires high attention to detail, proficiency with Microsoft Office, and the ability to handle confidential information. Fluency in English and Spanish is a plus. Experience in non-profit settings and background checks/TB testing is required.

Qualifications

• High School diploma or equivalent with at least one year of administrative experience in a non-profit environment.
• Advanced proficiency in Microsoft Office, databases, spreadsheets (including formulas and charts).
• Excellent verbal and written communication skills.
• Must pass background checks and Oregon Central Background Registry checks before hire.
• Fit for Duty and TB Testing completed prior to date of hire.

Responsibilities

• Provide daily administrative support to assigned division/program/office functions.
• Schedule, route calls, manage calendars, and prepare written/electronic correspondence.
• Maintain up-to-date calendar information for the division/program.
• Manage orders, inventory, and distribution of office supplies; maintain equipment.
• Perform data entry and summarize information from reports.

Skills

MS Office

Databases

Spreadsheets

Data entry

Education

High School diploma

Tools

Office equipment

Job description

Job Title:

Administrative Assistant

Company Background:

Community Action is a non-profit organization that provides critical services to low-income families in the areas of housing, homeless services, economic empowerment, family development, and early childhood care and education. Community Action leads the way to eliminate conditions of poverty and create opportunities for people in the Washington County area. Be the change you want!

Job Position Description:

Are you an organized and resourceful professional who enjoys keeping things running smoothly? We're seeking an Administrative Assistant to support daily operations through scheduling, communication, data management, and administrative coordination. Your attention to detail and proactive support will help our team stay organized, efficient, and focused on delivering our mission.

Abbreviated Duties List:

• Provide daily administrative support to assigned division/program/office functions reporting to assigned manager, supervisor or program staff.
• Provide prompt, accurate and effective administrative support including, but not limited to, composing and sending written and electronic correspondence in an accurate and timely manner, routing telephone calls and visitors, performing word processing functions, creating graphs and presentations, and providing language translation when applicable.
• Maintain up to date calendar information relating to the assigned division/program business.
• Responsible for ensuring that orders, inventory and distribution of office supplies are completed and maintained for the division/program. Maintain office equipment as assigned.
• Perform data entry and information management in a variety of databases. May be asked to organize information gathered from the reports and prepare documents summarizing the reports.

Abbreviated Requirements:

• High School diploma or equivalent and a minimum of one year of program operations or administrative support experience in a non-profit or non-manufacturing environment or an equivalent combination of education and experience.
• Advanced level of proficiency in technology tools such as Microsoft Office applications, databases, spreadsheets (including formulas and tables), charting, etc.
• Excellent verbal and written communication skills.
• Must be able to successfully pass applicable background and Oregon Central Background Registry checks prior to new hire processing and beginning actual employment.
• Completion of appropriate Fit for Duty and TB Testing according to Head Start regulations prior to date of hire

What Will Make You Stand Out:

• Bilingual English/Spanish, both written and verbal.
• Knowledge of Washington County social services and resources.

Top Benefits or Perks:

• Comprehensive insurance benefits, including free dental and 90% of your medical premiums covered by the employer for single coverage plans
• Bilingual Pay Program
• 403(b) Retirement Plan with 3% employer match
• Generous time off benefits with paid vacation, paid sick days, and 13 holidays!