Head of Reconstruction Coordination

Thomasville Homes Llc; Baltimore (MD); On-site; USD 75,000 - 85,000; Full time

Job summary

Thomasville Restoration is seeking a Head of Coordination to lead reconstruction and roofing coordination operations, ensuring efficient claims intake, routing, and scheduling.

You will oversee coordinators, develop standards, manage after-hours processes, and drive KPI performance while maintaining exceptional member experience. This role requires strong leadership, clear communication, and a relentless focus on process improvement and operational excellence.

Qualifications

• Strong leadership and people-management abilities.
• Excellent communication and conflict-resolution skills.
• High level of organization and operational awareness.
• Ability to manage multiple priorities in fast-paced environments.
• Experience with call management, workflow technology, and customer communications.

Responsibilities

• Provide direct leadership and oversight for all Reconstruction Coordinators.
• Develop departmental standards, accountability systems, and workflow expectations.
• Promote a culture of professionalism, urgency, communication, and service excellence.
• Ensure departmental alignment with standards and operational objectives.
• Oversee all incoming Reconstruction and Roofing claims, intake, assignment, and routing.
• Maintain visibility of team workloads and coordination capacity.
• Ensure efficient progression from first contact through scheduling and field deployment.
• Oversee after-hours communication procedures and escalation protocols.
• Support integration of communication systems with project management software.

Skills

Leadership

People Management

Strategic Planning

Communication

Process Improvement

Customer Service Orientation

KPI Monitoring

Job description

Thomasville Restoration’s vision is to be the #1 most trusted and respected restoration company.

Pay: 75,000.00 - 85,000.00

About Thomasville Restoration

To help achieve this goal and support our growth, we are adding a Head of Coordination, Reconstruction & Roofing.

The Head of Coordination is responsible for the overall leadership, execution, compliance, and performance of Thomasville Restoration’s coordination operations for the Reconstruction and Roofing divisions. This role serves as the department leader for all incoming reconstruction and roofing claims and ensures that claims are received, assigned, communicated, and coordinated efficiently while maintaining exceptional member experience, operational compliance, and KPI performance.

The Head of Coordination oversees coordination personnel, incoming call management, after-hours communication processes, workflow accountability, and technology utilization to support streamlined operations and scalable growth. This position plays a central operational role by supporting the Reconstruction team, ensuring communication systems and project workflows operate efficiently, and helping develop and optimize technology, scripting, and communication processes that support sales, project progression, and member engagement.

What You’ll Do

• Provide direct leadership and oversight for all Reconstruction Coordinators.
• Develop departmental standards, accountability systems, and workflow expectations.
• Promote a culture of professionalism, urgency, communication, and service excellence.
• Ensure departmental alignment with Thomasville Restoration standards and operational objectives.
• Oversee all incoming Reconstruction and Roofing claims.
• Ensure proper claim intake, assignment, and routing.
• Maintain visibility of team workloads and coordination capacity.
• Ensure efficient progression from first contact through project scheduling and field deployment.
• Oversee incoming call management and departmental responsiveness.
• Manage and improve after-hours communication procedures.
• Develop escalation protocols and communication standards.
• Ensure continuity of communication and exceptional member experience.
• Speed to first contact
• Scheduling liaison appointments as quickly as possible
• Reducing cycle time from intake to on-site liaison deployment
• Call scripting adherence and communication quality
• Work authorization conversion performance
• Utilize current technologies to streamline operational workflows and compliance.
• Help develop and maximize phone system capabilities.
• Improve script presentation, sales-support communication, and customer engagement workflows.
• Develop and improve text messaging and follow-up communication systems.
• Help integrate communication systems with project management software to maximize visibility and efficiency.
• Identify automation and process-improvement opportunities.
• Hiring participation and staffing recommendations
• Training and onboarding oversight
• Coaching and performance development
• Corrective action and accountability management
• Yearly and bi-yearly performance reviews
• KPI monitoring and improvement planning
• Team development and leadership

Who You Are

• Strong leadership and personnel management ability.
• Excellent communication and conflict-resolution skills.
• High level of organization and operational awareness.
• Ability to manage multiple priorities in fast-paced environments.
• Experience with communication systems, call management, and workflow technology.
• Strong understanding of customer communication and sales-support processes.
• Commitment to accountability, urgency, and continuous improvement.

Your Impact

The Head of Coordination helps ensure Thomasville’s Reconstruction and Roofing coordination operations run efficiently, consistently, and with a strong focus on member experience.

This role protects and promotes Thomasville Restoration’s standards, reputation, and commitment to exceptional member service while supporting operational growth and team development. The Head of Coordination is expected to lead with urgency, professionalism, accountability, and integrity.