Head of Office Services & Facilities

Ventas,-Inc.-; Chicago (IL); On-site; USD 110,000 - 140,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement savings

Paid time off

Job summary

Ventas, Inc. is seeking a Manager, Office Services to lead operations at the Chicago corporate headquarters.

You will ensure a safe, organized, and fully functional office environment and oversee food and beverage, mail, conference room readiness, and shared spaces. In this role you will manage vendor relationships, building management, security, and maintenance providers while collaborating with HR, IT, Finance, and admin teams.

Qualifications

• High school diploma or equivalent; bachelor’s degree preferred.
• 5+ years of office management or facilities coordination experience.
• Must be located in the Chicago area or willing to relocate; onsite five days a week.
• Experience managing vendors and access/visitor systems with attention to detail.
• Proficiency in MS Word, Excel, Outlook and Teams.

Responsibilities

• Oversee daily operations of the Chicago headquarters, ensuring a safe, organized, professional and fully operational office.
• Liaise with building management, security, maintenance providers and service partners; manage workplace issues.
• Manage office vendors and service agreements; review invoices and monitor spend.
• Deliver high-quality employee and visitor experience; manage mail, supplies, pantry, conference room readiness.
• Administer employee and visitor access: badges, building access, visitor registration and security protocols.
• Coordinate workspace assignments and onboarding support for new hires.
• Coordinate meetings, events and administrative support; ensure spaces and amenities are prepared.

Skills

Vendor management

Customer service

Facilities coordination

Office operations

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Ventas, Inc. is seeking a Manager, Office Services to lead operations at the Chicago corporate headquarters.

You will ensure a safe, organized, and fully functional office environment and oversee food and beverage, mail, conference room readiness, and shared spaces. In this role you will manage vendor relationships, building management, security, and maintenance providers while collaborating with HR, IT, Finance, and admin teams.