CRE Office Operations & Administration Lead

Transwestern; Chicago (IL); On-site; USD 80,000 - 85,000; Full time

Job summary

Transwestern is seeking an Office Manager in Chicago, IL to support consistent, responsive office operations and coordinate administrative workflows. You will partner with the Market Leader and admin teams to ensure smooth day-to-day activities, onboarding, vendor relations, and resource management.

The role requires strong communication, discretion, and a continuous-improvement mindset, with 3+ years in administration or office ops and a Bachelor’s in a related field.

Qualifications

• Bachelor’s degree in Business Management, Finance, Accounting or Communication/Management.
• 3+ years of administrative, office management, or related experience.
• Experience in commercial real estate, professional services, property management, brokerage support, or multi-office organization preferred.

Responsibilities

• Support office operations and administrative coordination with Market Leader.
• Manage broker licensing and listing agreements with the Managing Broker.
• Oversee day-to-day office operations including reception and supplies.
• Coordinate vendor relationships for facilities, staffing and services.
• Assist with onboarding logistics, workspace setup, equipment coordination.
• Coordinate administrative coverage and back-up planning as needed.
• Maintain accurate office records, vendor files, and standard operating documents.
• Support budget tracking, invoice coding, and related financial processes.

Skills

Microsoft 365 proficiency

Strong written and verbal communicatie

Organizational skills

Problem solving

Education

Bachelor’s degree in Business Management, Finance, Accounting or Communication/ Management

Tools

Microsoft 365 suite

Job description

Transwestern is seeking an Office Manager in Chicago, IL to support consistent, responsive office operations and coordinate administrative workflows. You will partner with the Market Leader and admin teams to ensure smooth day-to-day activities, onboarding, vendor relations, and resource management.

The role requires strong communication, discretion, and a continuous-improvement mindset, with 3+ years in administration or office ops and a Bachelor’s in a related field.