Head of Office Experience & Events (SF HQ)

Prime Intellect, Inc.; San Francisco (CA); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Benefits included

Professional development budget

Team off-sites and conferences

Open AI infrastructure exposure

Job summary

Prime Intellect in San Francisco seeks an Office Manager to run the SF office daily and plan onsite events, offsites, and team gatherings. You will coordinate vendors, space, and logistics to keep our fast-growing team connected and productive.

The role is fully onsite five days a week, reports to the Executive Business Partner, and requires proactive problem-solving, strong organization, and comfort with rapid changes as the company scales.

Qualifications

• 3+ years in office management, workplace operations, hospitality, or event coordination, ideally at a fast-growing startup.
• Hands-on experience planning multi-day offsites or events for 30+ people.
• Fluency with Google Workspace, Slack, and Notion; comfortable with laptops, docks, and conference room tech.
• Ridiculously organized, with strong follow-through and attention to detail.

Responsibilities

• Lead office operations, including end-to-end office moves, SF HQ daily management, and safety/compliance.
• Plan and execute onsites, offsites, events, and travel for executives and teams across cities.
• Coordinate travel, visas, and ESTA for international travelers; support executives during PTO.
• Host guests and shape in-person experience; manage employee events and culture programs.
• Oversee access control, vendor relations, and onsite tech support in partnership with IT.
• Maintain desk assignments, meeting room bookings, and eventual office move logistics.

Skills

Office management

Event planning

Hospitality

Vendor management

Travel logistics

Tools

Google Workspace

Slack

Notion

Shopify

Job description

Prime Intellect in San Francisco seeks an Office Manager to run the SF office daily and plan onsite events, offsites, and team gatherings. You will coordinate vendors, space, and logistics to keep our fast-growing team connected and productive.

The role is fully onsite five days a week, reports to the Executive Business Partner, and requires proactive problem-solving, strong organization, and comfort with rapid changes as the company scales.