Head of Accounts Payable

Talent Wave Associates; Lexington (KY); On-site; USD 90,000 - 130,000; Full time

Job summary

Talent Wave Associates is seeking an experienced Accounts Payable Leader to oversee full-cycle AP processes in a high-volume environment. You will ensure accurate invoice processing, drive automation, and collaborate with Procurement, Receiving, and Operations to resolve issues.

The role requires strong Excel skills, experience with AP automation tools (Tipalti, Stampli, AvidXchange, Coupa, SAP Concur), and a track record in manufacturing or distribution settings.

Qualifications

• 5 years of experience in accounts payable or related field.
• Experience in a $100M organization is preferred.
• Background in manufacturing, distribution, or consumer products is a plus.
• Strong PO-based invoicing, vendor reconciliations, and payments knowledge.
• Proficient with Excel or Google Sheets.
• Experience with AP automation tools and ERP systems.

Responsibilities

• Lead full-cycle AP operations from invoice processing to payments.
• Handle high-volume invoicing, PO and non-PO invoices.
• Perform three-way matching of PO, receipts, and invoices.
• Maintain and enhance AP automation systems.
• Reconcile AP subledger with the general ledger.
• Resolve discrepancies via vendor statement reconciliation.
• Communicate with vendors on payments and inquiries.
• Support year-end 1099 prep and vendor documentation.
• Identify and report use tax; assist with AP accruals.
• Provide ad hoc reporting and analysis; ensure internal controls.

Skills

Accounts payable

Leadership

Excel/Sheets

Vendor reconciliation

AP automation

Three-way matching

Time management

Tools

Tipalti

Stampli

AvidXchange

Coupa

SAP Concur

Oracle

NetSuite

QuickBooks

Job description

Are you ready to lead and optimize complex accounts payable operations in a dynamic environment?

Are you ready to lead and optimize complex accounts payable operations in a dynamic environment?

About the Role

This position involves overseeing full-cycle accounts payable processes to ensure accurate and timely invoice processing. The role is crucial for managing high-volume transactions, enhancing automation systems, and ensuring compliance with company policies. By collaborating with various departments, this role contributes to improved efficiency and accuracy within the organization.

Key Responsibilities

• Lead full-cycle accounts payable operations, from invoice processing to payment execution.
• Manage high-volume invoice processing, including both PO and non-PO invoices.
• Perform three-way matching of purchase orders, receipts, and invoices.
• Maintain and enhance AP automation systems.
• Reconcile accounts payable subledger with the general ledger.
• Resolve discrepancies through vendor statement reconciliation.
• Communicate effectively with vendors regarding payments and account inquiries.
• Support year-end 1099 preparation and vendor documentation.
• Identify and report applicable use tax.
• Assist with AP accruals and month-end close activities.
• Provide ad hoc reporting and analysis as needed.
• Ensure compliance with company policies and internal controls.
• Collaborate with Procurement, Receiving, and Operations to resolve issues.
• Drive process improvements for enhanced efficiency and accuracy.
• Mentor junior AP staff and act as a subject matter expert.
• Potential to expand into Accounts Receivable responsibilities.

Minimum Requirements

• 5 years of experience in accounts payable, accounting, finance, or a related field.
• Proven experience in a $100M organization.
• Background in client, food, manufacturing, distribution, or consumer products is preferred.
• Strong understanding of PO-based invoicing, vendor reconciliations, and payment processing.
• Proficiency in Microsoft Excel and/or Google Sheets.
• Experience with AP automation tools like Tipalti, Stampli, AvidXchange, Coupa, SAP Concur, Oracle, or similar.
• Familiarity with ERP/accounting systems such as NetSuite, QuickBooks, SAP, or similar.
• Excellent analytical and problem-solving skills.
• Strong organizational and time-management abilities.
• Commitment to compliance with policies and internal controls.

Preferred Qualifications

• Familiarity with inventory, freight, logistics, or co-manufacturing invoices.
• Experience supporting multi-location manufacturing operations.
• Experience with month-end close and AP accruals.
• Experience in improving AP processes in a growing company.

At Talent Wave Associates, we connect outstanding talent with exceptional opportunities. We're proud to be an Equal Opportunity Employer and are committed to fostering an inclusive, people-first recruiting experience.

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our applicant tracking system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies. #26-00551