Head High School Secretary: Office Leader & Records Pro

Lake Roosevelt Jr/Sr High School; Coulee Dam (WA); On-site; USD 35,000 - 39,000; Full time

Job summary

Lake Roosevelt Jr./Sr. High School in Coulee Dam, WA seeks an organized Head High School Secretary to support the principal and office operations.

This role runs 7:00 am–4:30 pm, Monday–Thursday, 170 days, with duties spanning student enrollment, payroll, records, and event coordination. The ideal candidate brings clerical experience, proficiency in Microsoft Office, and familiarity with district systems such as Skyward, Citrix, CEDARS, EDS and InTouch.

Qualifications

• High school diploma or equivalent required; additional education or clerical experience preferred.
• Experience performing a variety of clerical and secretarial duties with frequent public interaction.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to operate standard office equipment and use district systems, including Skyward, Citrix, CEDARS, EDS, and InTouch.
• Knowledge of office procedures, recordkeeping, basic accounting, and mathematical skills.
• Ability to read, interpret, and follow district policies, employee contracts, administrative directives, and salary schedules.

Responsibilities

• Coordinate daily school office operations and provide administrative support to the principal and other administrators.
• Greet and assist students, parents, staff, substitutes, and visitors; answer phones and respond to inquiries.
• Schedule meetings and appointments and coordinate communication between administrators, staff, and school offices.
• Organize office workflow, establish priorities, and provide direction and training to office personnel as assigned.
• Prepare correspondence, maintain records and filing systems, update the daily bulletin, and order office supplies.
• Use discretion and knowledge of district policies to resolve routine concerns and refer complex matters to administration.
• Process student enrollment, withdrawals, transfers, choice forms, and online registration.
• Maintain accurate student records and process requests for student information.
• Prepare and submit monthly P-223 enrollment reports to the district office.
• Coordinate report card processing and distribution.
• Assist with student information and reporting requirements in Skyward, CEDARS, and other applicable systems.
• Prepare and process staff absence records, timesheets, and payroll documentation.
• Initiate personnel authorizations, including extra assignments and additional duties.
• Assist with substitute coordination and provide substitutes with necessary materials and information.
• Coordinate authorized employee access and security updates in Skyward.
• Maintain, distribute, collect, and reconcile school cash boxes and assigned funds.
• Process payments and sales through InTouch and prepare bank deposits.
• Maintain accurate financial records, reconcile assigned accounts, and submit required reports in accordance with district procedures.
• Coordinate Lifetouch school picture days and student ASB cards.
• Assist with Jostens graduation meetings and related senior activities.
• Provide clerical and logistical support for school events and activities.
• Perform other related duties as assigned.

Skills

Microsoft Office

Public interaction

Office procedures

Recordkeeping

Confidentiality

Multitasking

Education

High school diploma or equivalent

Tools

Skyward

Citrix

CEDARS

EDS

InTouch

Excel

Job description

Lake Roosevelt Jr./Sr. High School in Coulee Dam, WA seeks an organized Head High School Secretary to support the principal and office operations.

This role runs 7:00 am–4:30 pm, Monday–Thursday, 170 days, with duties spanning student enrollment, payroll, records, and event coordination. The ideal candidate brings clerical experience, proficiency in Microsoft Office, and familiarity with district systems such as Skyward, Citrix, CEDARS, EDS and InTouch.