Job ID # 1520 - NON-CONTINUING - HS REGISTRAR

Granite Falls School District; Granite Falls (WA); On-site; USD 36,000 - 51,000; Full time

Job summary

Granite Falls School District seeks a Temporary Registrar at Granite Falls High School. The role supports school office functions, serves as secretary to the principal, and handles a wide range of student, staff, and public services.

The position is month-to-month, with hours 7 am to 3:30 pm, Monday–Friday. Approximate duties include enrollment, transcript processing, file maintenance, and scheduling for the new school year.

Qualifications

• Education: High school diploma or equivalent and three years of office experience.
• Advanced training in secretarial procedures may substitute for up to two years of the required experience.
• Experience dealing with school-aged children preferred.
• Fingerprinting required; background clearance results.

Responsibilities

• Coordinate the school office and act as secretary to the principal.
• Maintain student records and transcripts.
• Process transcripts requests from students, parents, and colleges.
• Prepare reports, calendars, and meet scheduling needs.
• Greet visitors and provide information to staff and the public.

Skills

Customer service

Organizational skills

Communication skills

English proficiency

Education

High school diploma or equivalent

Job description

Job ID # 1520 - NON-CONTINUING - HS REGISTRAR JobID: 1520

• Position Type: Classified/ 03-02 HIGH SCHOOL REGISTRAR
• Date Posted: 9/15/2026
• Location: Granite Falls High School
• Date Available: WHEN FILLED
• Closing Date: OPEN UNTIL FILLED

Contract Details

This posting is for one (1) temporary Registrar that would be on a month to month basis, as needed, potentially continuing through June 15th, 2027. This position is temporary and could end with 30 days notice. This position will fulfill the essential functions and essential duties of the assignment.

Position:

TemporaryRegistrar

Work Location:

High School

Work Schedule:

Monday through Friday; 7 am - 3:30 pm with a 30 min unpaid lunch.

Wage/Step Zero:

$31.37

Salary Schedules

https://www.gfalls.wednet.edu/Page/1410

Select

2026-2027 PSE Salary Schedule for Classified Staff

GENERAL SUMMARY

The responsibilities of this position is to coordinate activities of a school office and serve as secretary to the school principal or other administrator, including promoting positive public relations, providing a wide variety of services to students, staff and the public, and maintaining a wide variety of records.

SPECIALIZED FUNCTIONS

• Enrollment report (12-16 hours each month).
• Maintenance of student files: adding and removing students, removing graduates and filing in a different area, maintain lifetime transcript files and updating with each new graduating year.
• Process transcript requests from past graduates, current students, parents, teachers, counselors, and recruiters.
• Send transcripts to colleges for current graduates at year-end and ongoing throughout the year for all colleges receiving applications.
• Enter new student or transfer student transcripts.
• Graduation/diploma verifications, background checks, order graduation diplomas and honor cords.
• Input grades for Sno-Isle and Running Start Entity.
• Maintain contact regarding D&F students throughout school year.
• Prepare and process grades and report cards.
• For each new school year, set up scheduling and courses. Make new master schedule and update course catalog.
• Manage student traffic in career center for appointments with registrar, academic counselors, drug and alcohol counselor, mental health counselor, nurse, or student support advocate.
• HS Beyond Plans – Enter into Educational Milestones, make changes for names for diplomas and file in student file.
• Community Service – Enter in Educational Milestones, make copy for Advising, file in Community Service files.
• Input summer school grades, file certificates in student file. Send summer school letters out to eligible students.
• Address and mail out Jeopardy letters and Non-Grad letters throughout the year.

TYPICAL FUNCTIONS

To effectively perform the essential functions of any position with the District, regular attendance is required and expected.

Depending upon the individual assignment, the Building Secretary performs all or a combination of several of the following duties:

• Coordinate the operation of the office; greet students, parents, staff and the public; answer a wide variety of telephone and in-person inquiries; provide a variety of information on procedures, events and schedules; promote positive public relations for the District/school.
• Maintain a variety of detailed program and school records, such as budgets, student counts, enrollment, registration, attendance, vocational, athletics, timesheets, and other administrative records for revenue tracking/generation and legal compliance; compile data and perform calculations; prepare a variety of reports; maintain student records/transcripts.
• May prepare and process requisitions and purchase orders for the school and Associated Student Body (ASB) program; order supplies, materials and equipment; process, stock and distribute materials; maintain accounting books; track expenditures and prepare reports; process invoices and payment orders; perform bookkeeping and revenue collection/deposits for ASB and general fund and/or athletics (including banking).
• Serve as secretary; compose, format and type a wide variety of correspondence, memoranda, newsletters, bulletins, manuals, forms, reports, meeting minutes, records and other materials; may take and transcribe dictation; duplicate and distribute materials; screen calls; maintain appointment calendar; schedule meetings; open and route mail.
• Maintain and report payroll records for building staff; call for classified substitutes as needed; orient substitutes assigned to building.
• Perform a variety of specialized functions, which may include: enrolling and withdrawing students, maintaining student attendance records and contacting parents, coordinating and preparing for special events and programs, taking and maintaining inventory and other administrative support assignments; ensuring maintenance of office equipment; receiving and distributing messages for students/bus passes/classroom mail; coordinating college and scholarship announcements and application deadlines.
• Develop written procedures for functions for staff such as attendance, reporting systems, sibling synchronization for conferences, etc.
• May coordinate the work of student assistants and volunteers assigned to the office; provide training and guidance; assign and review work.
• Track a variety of deadlines to ensure timely completion and filing of a variety of reports and responses.
• May provide first aid to ill and injured students; assesses need for emergency or parental contact.
• Provide secretarial assistance to other administrators, teachers, specialists and parent volunteers as time permits.
• Provide a variety of building and program services to create a positive environment.
• May supervise students in the office, monitor behavior, listen to student confidences, and/or refer problems to administrators, counselors, teachers or specialists as appropriate.
• Serve as member of instructional support team of the District; perform related duties consistent with the scope and intent of the position. REPORTING RELATIONSHIPS Reports to building principal/administrator.

MENTAL DEMANDS

Requires proficiency, diplomacy, discretion, and effective oral/written communication skills in the form of student/public relations and conflict/problem resolution; requires good listening skills; requires dealing effectively and appropriately with public and staff including distraught or angry parents and students both in person and by telephone; requires considerable concentration and quick return-to-work abilities because of frequent interruptions; requires adaptability and flexibility to different student, staff, parent, and community learning/working styles and abilities to promote effective relationships; requires effective on-the-spot decision-making and problem-solving skills; requires performing under stress when confronted with emergency, critical and unusual situations, and day-to-day deadlines; stress and/or tension is a occasional part of the job; requires ability to establish and complete objectives; requires substantial self-discipline in behavior and attitude; requires modeling effective and appropriate behavior at all times; frequently requires working with distraught, angry or hostile individuals; requires efficient, adept organization and time management skills; requires working independently with minimal supervision; requires working as a team member with office staff; requires establishment of priorities and frequently re- channeling efforts to meet deadlines for projects and reports; requires performance of detailed work in reference to preparation and computation of data, and analysis of information both verbally and in written form; requires a high level of proficiency in reading, writing, and average ability in mathematics; requires understanding of a variety of laws and regulations governing Washington State schools furnished in written, oral, diagram, or schedule form; requires maintenance of strict confidentiality and display loyalty and integrity to employer; requires high degree of proficiency in English usage including grammar and spelling; requires high degree of proficiency in secretarial skills including composition and formatting of correspondence, setting up and maintaining accurate files and records, taking and transcribing dictation, operation of a variety of office machines, accurate keyboarding with speed, and proper telephone etiquette; requires understanding and proficiency in operation of personal computer and software programs.

PHYSICAL DEMANDS

Exposure to visual display terminal for prolonged periods; dexterity and precision required in the operation of a computer; accurate keyboarding skills of 50 wpm or better; sitting for extended periods of time without restrictions; twisting upper torso and neck and slight bending forward without restrictions; occasional bending at waist to floor; lifting/carrying objects weighing up to ten pounds constantly; 26-50 pounds rarely, assistance for heavy lifting/carrying/pushing/pulling available; good visual and hearing ability; requires operation of office equipment and computer; requires ability to work independently with minimal supervision; requires organizational skills to coordinate multiple priorities; may be exposed to infectious diseases carried by students; may be exposure to bodily fluids in the health room and required to wear gloves as necessary; may require restraining out-of-control students.

MINIMUM QUALIFICATIONS

Education and Experience High school diploma or equivalent and three years of increasingly responsible office experience, including records maintenance, bookkeeping and customer service. Advanced training in secretarial procedures may substitute for up to two years of the required experience on a year-for-year basis. Experience dealing with school-aged children preferred.

Licenses/Special Requirements Fingerprinting required (satisfactory background clearance results); depending on assignment, current first aid and CPR certification and annual HIV training.

CONDITIONS

The preceding list of essential functions is not exhaustive and maybe supplemented as necessary.