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Cooke & Associates, Inc.; United States; On-site; USD 40,000 - 56,000; Part time

Job summary

Cooke & Associates, Inc. is seeking a part-time Bookkeeper/Accounting Assistant to support accounting operations, review invoices, reconcile statements, monitor accounts receivable, and prepare reports using QuickBooks and Excel.

The role emphasizes accuracy, adherence to procedures, timely completion, and clear communication with internal teams, clients, and vendors, with on-site work scheduled on Tuesdays and Wednesdays.

Qualifications

• REQUIRED. Previous bookkeeping or accounting experience.
• REQUIRED. Experience using QuickBooks.
• REQUIRED. Proficiency in Microsoft Excel.
• REQUIRED. Ability to work onsite on Tuesdays and Wednesdays for approximately 16 hours per week.
• REQUIRED. Legal right to work in the United States.
• REQUIRED. Must successfully complete a background investigation, including verification of employment history and professional references.

Responsibilities

• Review prepared invoices in QuickBooks for accuracy prior to processing.
• Reconcile bank and credit card statements on a scheduled basis.
• Monitor accounts receivable and follow up on current and past-due invoices.
• Prepare financial reports using QuickBooks and Microsoft Excel.
• Maintain accurate and organized financial records.
• Support the accounting team in maintaining efficient accounting processes.

Skills

Attention to detail

Communication skills

Onsite work readiness

Tools

QuickBooks

Microsoft Excel

Job description

The Bookkeeper/Accounting Assistant supports CAI’s accounting operations by reviewing invoices, reconciling accounts, monitoring accounts receivable, and preparing financial reports. The role requires accuracy, consistency, and adherence to established accounting procedures. Success in this role depends on attention to detail, timely completion of assigned work, and clear communication with internal team members, clients, and vendors.

Duties and Responsibilities

• Review prepared invoices in QuickBooks for accuracy prior to processing.
• Reconcile bank and credit card statements on a scheduled basis.
• Monitor accounts receivable and follow up on current and past-due invoices.
• Prepare financial reports using QuickBooks and Microsoft Excel.
• Maintain accurate and organized financial records.
• Support the accounting team in maintaining efficient accounting processes.

Required Qualifications

• REQUIRED. Previous bookkeeping or accounting experience.
• REQUIRED. Experience using QuickBooks.
• REQUIRED. Proficiency in Microsoft Excel.
• REQUIRED. Ability to work onsite on Tuesdays and Wednesdays for approximately 16 hours per week.
• REQUIRED. Legal right to work in the United States.
• REQUIRED. Must successfully complete a background investigation, including verification of employment history and professional references, as a condition of employment.

Preferred Qualifications

Strong written and verbal communication skills. Professional and courteous communication style with clients, vendors, and team members. Highly organized with the ability to manage multiple priorities. Consistent and dependable with a demonstrated ability to meet deadlines. Ability to work independently with minimal supervision.

Technology and Reporting Expectations

Proficiency with QuickBooks and Microsoft Excel is required. General computer proficiency, including email and other common business applications, is expected. The role requires accurate and timely maintenance of financial records and reports.

Who This Role Is Not For

This role is not suited for individuals seeking an occasional or inconsistent schedule. It requires reliable attendance on the scheduled work days, accuracy in financial recordkeeping, and consistent follow-through on assigned deadlines.

Equal Opportunity Employer Statement

Cooke & Associates, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.