Part-Time Bookkeeper / Accounting Assistant

Cooke & Associates; San Ramon (CA); On-site; USD 30,000 - 39,000; Part time

Job summary

Cooke & Associates, Inc. is seeking a Part-Time Bookkeeper/Accounting Assistant to support the accounting function, working fully in-office approximately 16 hours per week.

The role emphasizes accuracy, timely completion, and clear communication with team members, clients, and vendors. Responsibilities include invoicing reviews, reconciliations, AR monitoring, and financial reporting using QuickBooks and Excel.

Qualifications

• Previous bookkeeping or accounting experience.
• Experience using QuickBooks.
• Proficiency in Microsoft Excel.
• Ability to work onsite on Tuesdays and Wednesdays for approximately 16 hours per week.
• Legal right to work in the United States.
• Must successfully complete a background investigation, including verification of employment history and professional references.

Responsibilities

• Review prepared invoices in QuickBooks for accuracy prior to processing.
• Reconcile bank and credit card statements on a scheduled basis.
• Monitor accounts receivable and follow up on current and past-due invoices.
• Prepare financial reports using QuickBooks and Microsoft Excel.
• Maintain accurate and organized financial records.
• Support the accounting team in maintaining efficient accounting processes.

Skills

Onsite work

Attention to detail

Team collaboration

Tools

QuickBooks

Microsoft Excel

Job description

About Cooke & Associates, Inc.

Cooke & Associates, Inc. (CAI) is a professional risk mitigation and protective services firm serving Fortune 250 companies, internationally recognized brands, and high-profile principals. CAI is seeking a Part-Time Bookkeeper/Accounting Assistant to support the accounting function of the organization. This position works closely with the accounting team to maintain accurate financial records and support day-to-day accounting operations.

About Cooke & Associates, Inc.

Cooke & Associates, Inc. (CAI) is a professional risk mitigation and protective services firm serving Fortune 250 companies, internationally recognized brands, and high-profile principals. CAI is seeking a Part-Time Bookkeeper/Accounting Assistant to support the accounting function of the organization. This position works closely with the accounting team to maintain accurate financial records and support day-to-day accounting operations.

The Bookkeeper/Accounting Assistant supports CAI's accounting operations by reviewing invoices, reconciling accounts, monitoring accounts receivable, and preparing financial reports. The role requires accuracy, consistency, and adherence to established accounting procedures. Success in this role depends on attention to detail, timely completion of assigned work, and clear communication with internal team members, clients, and vendors.

This role requires accuracy, consistency, and adherence to established accounting procedures. Success in this role depends on attention to detail, timely completion of assigned work, and clear communication with internal team members, clients, and vendors.

This is a part-time, fully in-office position, averaging approximately 16 hours per week. Regular on-site attendance is required, and remote or hybrid work arrangements are not available for this role.

Duties And Responsibilities

• Review prepared invoices in QuickBooks for accuracy prior to processing.
• Reconcile bank and credit card statements on a scheduled basis.
• Monitor accounts receivable and follow up on current and past-due invoices.
• Prepare financial reports using QuickBooks and Microsoft Excel.
• Maintain accurate and organized financial records.
• Support the accounting team in maintaining efficient accounting processes.

Required Qualifications

• REQUIRED. Previous bookkeeping or accounting experience.
• REQUIRED. Experience using QuickBooks.
• REQUIRED. Proficiency in Microsoft Excel.
• REQUIRED. Ability to work onsite on Tuesdays and Wednesdays for approximately 16 hours per week.
• REQUIRED. Legal right to work in the United States.
• REQUIRED. Must successfully complete a background investigation, including verification of employment history and professional references, as a condition of employment.

Preferred Qualifications

Strong written and verbal communication skills. Professional and courteous communication style with clients, vendors, and team members. Highly organized with the ability to manage multiple priorities. Consistent and dependable with a demonstrated ability to meet deadlines. Ability to work independently with minimal supervision.

Technology and Reporting Expectations

Proficiency with QuickBooks and Microsoft Excel is required. General computer proficiency, including email and other common business applications, is expected. The role requires accurate and timely maintenance of financial records and reports.

Who This Role Is Not For

This role is not suited for individuals seeking an occasional or inconsistent schedule. It requires reliable attendance on the scheduled work days, accuracy in financial recordkeeping, and consistent follow-through on assigned deadlines.

Equal Opportunity Employer Statement

Cooke & Associates, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.