Half-day Senior Bookkeeper

RecruitMyMom; United States; Remote; USD 28,000 - 44,000; Part time

Benefits offered by this job

Remote work

Job summary

RecruitMyMom is seeking a dedicated Bookkeeper & Finance Administrator for a fully remote, half-day role (Monday to Thursday). You will independently manage day-to-day finances, ensuring audit-ready records and providing clear financial visibility to the CEO.

The role covers weekly reconciliations, invoicing, payroll processing, statutory reporting, budgeting support, grant accounting, and audit-readiness tasks in a purpose-driven nonprofit setting.

Qualifications

• Proven experience in bookkeeping and full-charge finance administration.
• Strong hands-on expertise with SageOne (Sage Business Cloud Accounting) and Sage Cloud Payroll.
• Experience with SARS eFiling (EMP201, EMP501), UIF declarations, and COIDA returns.
• Exceptional precision and attention to detail to spot discrepancies.
• Clear communication and proactive cash-flow updates to stakeholders.
• Self-motivated and able to work remotely with minimal supervision.
• Comfortable working in a social-impact setting where work supports meaningful change.

Responsibilities

• Keep day-to-day finances accurate, compliant, and up to date; support the CEO with financial visibility.
• Bookkeeping & Banking: weekly bank reconciliations, monitor cash flow, manage disbursements, track fund drawdowns.
• Invoicing & Debtors: convert quotes to invoices, raise monthly membership/grant/reimbursement invoices, statements, gentle collections.
• Payroll & Statutory Compliance: process salaries via Sage Cloud Payroll, issue payslips, handle SARS/ UIF submissions, COIDA/OID returns.
• Management Accounts & Budgeting: close monthly books, build management packs, assist in 6-month budget reviews.
• Grant & Funder Admin: code and report grant-funded income/expenses for donor reporting and audits.
• Audit Readiness: maintain clean electronic records for annual audits.
• Light Admin Support: coordinate travel arrangements for team facilitators and contractors.

Skills

Bookkeeping

Finance admin

Attention to detail

Communication

Self-motivation

Remote work

Tools

SageOne

Sage Cloud Payroll

Job description

• Industry Nonprofit Charitable Organizations


• Job Type Permanent


• Remuneration Term Per Month


• Date Opened 21/10/2026


• Remote Job

Job Description

This is a remote position.

We are recruiting on behalf of a purpose-driven, high-impact organisation seeking a dedicated, highly organised Bookkeeper & Finance Administrator on a flexible, half-day basis (Monday to Thursday).

This is a fully remote position offering fantastic work-life flexibility, ideally suited for someone who thrives on working independently, takes pride in maintaining 100% audit-ready books, and communicates proactively.

What You’ll Be Doing

As the financial lead of this small team, you will keep day-to-day finances accurate, compliant, and up to date, while supporting the CEO with clear financial visibility:

• Bookkeeping & Banking: Perform weekly SageOne bank reconciliations, monitor cash flow, manage disbursements, and track fund drawdowns.


• Invoicing & Debtors: Convert quotes to invoices, raise monthly membership, grant, and reimbursement invoices, send statements, and manage gentle collections.


• Payroll & Statutory Compliance: Process monthly salaries via Sage Cloud Payroll, issue payslips, submit SARS EMP201 / EMP501 declarations, handle UIF submissions, and submit annual COIDA/OID returns.


• Management Accounts & Budgeting: Close off monthly books, build simple monthly management packs (Income, Expenses, Cash Flow, Debtors), and assist the CEO during 6-month rolling budget and cash flow reviews.


• Grant & Funder Financial Admin: Track, code, and organise grant-funded income and expenses to ensure seamless, stress-free donor reporting and audits.


• Audit Readiness: Maintain clean, well-organised electronic records and supporting documents throughout the year so annual audits run smoothly.


• Light Administration Support: Coordinate occasional travel arrangements (flights, accommodation, car hire) for team facilitators and contractors.

Requirements

What We’re Looking For

• Proven Experience: Excellent background in bookkeeping and full-charge finance administration.


• Software Proficiency: Strong hands‑on expertise with SageOne (Sage Business Cloud Accounting) and Sage Cloud Payroll.


• Tax & Statutory Knowledge: Demonstrable experience with SARS eFiling (EMP201, EMP501), UIF declarations, and COIDA returns.


• Attention to Detail: Exceptional precision. You naturally spot discrepancies before anyone else does.


• Top‑Tier Communication: You communicate clearly and raise potential issues, cash-flow updates, or missing details early.


• Self‑Motivated & Independent: Comfortable working remotely with minimal supervision while meeting fixed deadlines.


• Alignment with Purpose: Comfortable working in a social‑impact setting where your work directly supports meaningful change.

Schedule: Half-Day, Monday to Thursday (Flexible: choose mornings or afternoons to suit your routine).

Flexibility: While this is a half-day role, candidates should have flexibility during peak financial periods (e.g., month-end, payroll on the 24th, 6-month budget reviews, and annual audits).