Guidance Office Coordinator - Student Services

Basdk12; Butler, Northern (Butler County, KY); Hybrid; USD 52,379,000 - 63,370,000; Full time

Job summary

Butler Area School District is seeking a Guidance Department Secretary (12-month) at Intermediate High School to provide comprehensive clerical and administrative support.

The position acts as primary contact for students, parents/guardians, staff and visitors and maintains accurate student records, coordinates office activities, supports scheduling and registration, and assists counselors with daily operations.

Qualifications

• High school diploma or equivalent.
• Proficient with telephone systems, email, and Google Suite.
• Prior clerical experience preferred.

Responsibilities

• Provide administrative and clerical support to the guidance department and counselors.
• Serve as primary receptionist for the guidance office and assist visitors and staff.
• Monitor voicemails and respond to routine inquiries.
• Enter, update, verify, and retrieve student information in the SIS and databases.
• Assist with enrollment, withdrawals, transfers, and course registrations.
• Prepare schedules, reports, forms, and other materials for the guidance department.
• Maintain confidential student records and ensure district compliance.
• Coordinate student meetings, testing, and orientation activities.
• Maintain an organized, welcoming guidance office environment.

Skills

Customer service

Organization

Confidentiality

Time management

Education

High school diploma or equivalent

Tools

Google Suite

Telephone systems

Email

Job description

Butler Area School District is seeking a Guidance Department Secretary (12-month) at Intermediate High School to provide comprehensive clerical and administrative support.

The position acts as primary contact for students, parents/guardians, staff and visitors and maintains accurate student records, coordinates office activities, supports scheduling and registration, and assists counselors with daily operations.