Guidance Office Coordinator

Putnam Public Schools; United States; On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health and life insurance

Paid vacation and sick leave

Annual personal and bereavement days

Longevity payments

Paid holidays

Job summary

Putnam Public Schools in Putnam High School is seeking a skilled Guidance Secretary to support counselors, manage student records, and coordinate college/career materials. This role emphasizes confidentiality, organization, and responsiveness in a busy school office.

You will assist with scheduling, data entry, and event support, contributing to a positive guidance program. The position requires a high school diploma or equivalent, with preferred associate’s degree and prior school experience;

Qualifications

• High school diploma or equivalent required; associate's degree preferred.
• Experience in a school setting or administrative role is highly desirable.
• Strong organization and multitasking with attention to detail.
• Proficient in Google Suite, Microsoft Office, and student information systems.

Responsibilities

• Serve as the first point of contact for students, parents, and staff in the guidance office.
• Maintain and organize student records, transcripts, and confidential documents.
• Assist with scheduling student appointments and coordinating meetings for school counselors.
• Manage calls, emails, and correspondence for the guidance department.
• Process enrollment, withdrawal, and transfer records.
• Support testing coordination, college materials, and scholarship information.
• Plan and coordinate the annual scholarship night.
• Assist with data reporting for state and federal requirements.
• Prepare reports and documents; data entry in SIS; run reports as needed.
• Provide admin support for events (graduation, parent nights, career fairs, workshops).

Skills

Organizational skills

Multitasking

Communication

Discretion/confidentiality

Teamwork

Education

High school diploma

Associate's degree preferred

Tools

Google Suite

Microsoft Office

PowerSchool

Job description

Putnam Public Schools in Putnam High School is seeking a skilled Guidance Secretary to support counselors, manage student records, and coordinate college/career materials. This role emphasizes confidentiality, organization, and responsiveness in a busy school office.

You will assist with scheduling, data entry, and event support, contributing to a positive guidance program. The position requires a high school diploma or equivalent, with preferred associate’s degree and prior school experience;