Guest Services Coordinator (Remote)

Better Talent by Laveer & Co.; California (MO); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Retirement benefits or accounts

Job summary

Paradise Retreats is seeking a Guest Services Coordinator to handle reservation inquiries and guest requests in a prompt, friendly manner. You will also support the Property Services team by communicating with Property Managers, Housekeeping and vendors, using Track and Breezeway software to stay organized.

The role involves answering calls, approving reservations, processing payments, and coordinating with housekeeping. Remote schedule options are available, with weekend shifts offered.

Qualifications

• High School Diploma or equivalent required.
• Experience in property management and/or vacation rentals preferred.
• Proficient in Excel, Word, and related computer programs.
• Strong ability to multi-task and stay focused.
• Ability to respond to time sensitive messages and emails in a professional manner
• Proven track record of integrity and hard work
• Professional phone vernacular
• Positive attitude with the ability to operate under pressure
• Strong organizational skills
• Able to work holidays if needed, preferred.

Responsibilities

• Answers phone calls directed to both Guest Services and Property Services departments.
• Approve incoming reservations: review and approve all signed agreements, guest list and reservation-specific details.
• Process reservation payments (initial and final).
• Respond to all reservation inquiries, via text, email, phone for Paradise Retreats services and requests.
• Send access/lockbox details to all incoming guests.
• Input owner blocks if an owner does not use the owner portal.
• Coordinate with housekeeping and vendors to resolve issues or complaints.
• Maintain clear and concise communication with staff and guests.
• Respond to guests and property owners reported issues at properties.
• Create work orders and dispatch technicians to resolve issues.
• Review and take necessary action on property inspection reports.
• Manage maintenance inquiries via phone and email.
• Schedule vendors when maintenance issues arise or assistance needed.
• Ensure guests have access codes and resolve access issues.
• Performs other duties as assigned by supervisor.

Skills

Excel

Word

Multi-tasking

Time management

Professional phone etiquette

Communication

Organizational skills

Attention to detail

Education

High School Diploma or equivalent

Tools

Track software

Breezeway

Job description

Company Overview

Paradise Retreats prides themselves in offering Santa Barbara and Montecito’s most spectacular vacation rentals. Working closely with each and every Paradise Retreats guest, their team ensures their clients are matched with the perfect residence, sitting at the height of resort-style living and equipped with a host of amenities.

Position Summary

The Guest Services Coordinator position is responsible for responding to all reservation inquiries and guest requests in a prompt, friendly, and professional manner. This position will also support the Property Services department by communicating with Property Managers, Housekeeping and vendors. Paradise Retreats uses Track and Breezeway software to keep guest and property details organized and easy to understand.

Key Responsibilities

• Answers phone calls directed to both Guest Services and Property Services departments
• Approve incoming reservations: review and approve all signed agreements, guest list and reservation-specific details.
• Process reservation payments (initial and final).
• Respond to all reservation inquiries, both direct and through Airbnb and VRBO, via text, email, phone (inquiries about Paradise Retreats' services, early check-in/late check-out requests, property specific questions, modifications to existing reservation dates, etc.)
• Send access/lockbox details to all incoming guests
• Input owner blocks if an owner does not use the owner portal
• Coordinate with housekeeping and other vendors to resolve early check-in/late check-out requests and property issues or complaints
• Maintain clear and concise communication with staff and guests
• Respond to guests and property owners reported issues and or complaints at properties
• Create work orders and dispatch technicians to resolve issues
• Review and take necessary action on property inspection reports
• Manage maintenance inquiries in a timely manner via phone and email
• Schedule vendors when maintenance issues arise, or vendor assistance is needed
• Ensure guests have access codes and resolve any access issues when needed.
• Performs other duties as assigned by supervisor

Required Qualifications

• A High School Diploma or equivalent is required.
• Experience in property management and/or vacation rentals preferred.
• Proficient in Excel, Word, and any other related computer programs.
• Strong ability to multi-task and stay focused.
• Ability to respond to time sensitive messages and emails in a professional manner
• Proven track record of integrity and hard work
• Professional phone vernacular
• Positive attitude with the ability to operate under pressure
• Strong organizational skills
• Able to work holidays if needed, preferred.

Compensation, Benefits, & Schedule

Hourly Salary: $25.00 - $30.00

Benefits

• Retirement benefits or accounts

Schedule Availability:

• Option 1: Saturday only, 9:00 AM–5:30 PM, fully remote.
• Option 2: Saturday plus one additional day, 9:00 AM–5:30 PM, fully remote.