Guest & Office Experience Coordinator

Sargent & Lundy; Chicago (IL); On-site; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Flexible work arrangements

Job summary

Sargent & Lundy is seeking an in-office receptionist/office services professional in Chicago. The role supports mailroom, reception, badge issuance, shipping, supplies, and guest greeting, with safety access controls and scheduling tasks using Microsoft Outlook.

Ideal candidates have a high school diploma and proven receptionist experience, strong Microsoft Office skills, and a professional demeanor. Some travel may be required and overtime may be needed.

Qualifications

• High school diploma (or equivalent).
• Proven work experience as a receptionist or similar office services role preferred.
• Proficiency in Microsoft Office software.
• Prior experience in a productive environment with production/accuracy goals.
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Resourceful and proactive when issues arise.
• Excellent time-management and organizational skills.
• Multitasking with the ability to prioritize tasks.
• Customer service attitude.
• Some travel to assist with decommissioning.
• Overtime flexibility.

Responsibilities

• Provide support for mailroom, copy center, reception, and other groups as needed.
• Maintain and issue employee badges.
• Coordinate shipping, receiving, and mail delivery.
• Maintain and assist with ordering office supplies.
• Escort vendor personnel.
• Welcome guests as they arrive at the office with a friendly demeanor.
• Maintain office security and issue visitor badges.
• Direct clients, vendors, and visitors to the right location.
• Provide information in-person and via phone/email.
• Listen to questions, anticipate needs, and satisfy inquiries.
• Provide real-time scheduling support via Outlook.
• Assist with ordering/receiving food and beverages for meetings.
• Present and maintain a professional reception area.
• Maintain internal resume database formatting/storage.
• Ability to lift 50 pounds.
• Other tasks and projects as assigned.

Skills

Microsoft Office

Customer service

Time management

Organization

Multitasking

Communication skills

Education

High school diploma or equivalent

Some college-level education (preferred)

Tools

Workday

Job description

Sargent & Lundy is seeking an in-office receptionist/office services professional in Chicago. The role supports mailroom, reception, badge issuance, shipping, supplies, and guest greeting, with safety access controls and scheduling tasks using Microsoft Outlook.

Ideal candidates have a high school diploma and proven receptionist experience, strong Microsoft Office skills, and a professional demeanor. Some travel may be required and overtime may be needed.