Guest-Focused Receptionist & Admin Coordinator

MacAllister Machinery Company, Inc.; Buena Vista Charter Township (MI); On-site; USD 21,000 - 28,000; Full time

Job summary

MacAllister Machinery Company, Inc. is seeking an organized receptionist/administrative assistant to support the front desk and branch operations in Michigan. The role requires greeting visitors, handling calls and emails, scheduling room reservations, and assisting with documentation, reporting, and material coordination.

You will also process payments, reconcile cash, and maintain supplies. The ideal candidate has 2+ years in administration, with 3+ years in a receptionist role preferred in a

Qualifications

• Must have a High School Diploma or GED.
• 2+ years of administrative experience required.
• 3+ years of receptionist or admin experience preferred in a related industry.

Responsibilities

• Greet and assist visitors, clients, and employees in a friendly and professional manner.
• Answer, screen, and direct incoming calls and emails promptly and accurately.
• Manage and schedule room reservations.
• Support routine administrative processes related to branch operations, including documentation, reporting, and coordination of materials, packages, and transactions.
• Process cash and credit card payments and returns.
• Perform cash reconciliation and communicate with Finance department.
• Maintain inventory levels and issue expense purchase orders for uniforms, novelties, office and shop supplies, coffee, and store-event food; perform basic price-check research before ordering.
• Maintain reception and break areas, restock items, and handle seasonal decorating.
• Work on various projects and tasks for multiple departments as needed.
• Maintain invoicing and purchase order system for vendor payments.
• Perform related duties as assigned to deliver exceptional customer experience.

Skills

Multitasking

Attention to detail

Professional demeanor

Microsoft Office

Customer relations

Communication skills

Education

High School Diploma or GED

Tools

CAT/MacAllister systems

Microsoft Office

Job description

MacAllister Machinery Company, Inc. is seeking an organized receptionist/administrative assistant to support the front desk and branch operations in Michigan. The role requires greeting visitors, handling calls and emails, scheduling room reservations, and assisting with documentation, reporting, and material coordination.

You will also process payments, reconcile cash, and maintain supplies. The ideal candidate has 2+ years in administration, with 3+ years in a receptionist role preferred in a