Guest Experience & Office Admin Specialist

A&A Search Staffing; Stoneham (MA); On-site; USD 40,000 - 50,000; Full time

Job summary

A&A Search Staffing is seeking a diligent clerical assistant to support reception, communications, scheduling, and mail handling at our Massachusetts location. You will greet visitors, answer calls and emails, and help maintain organized calendars and meeting spaces.

The role emphasizes professional communication, multi-tasking, and attention to detail to ensure smooth daily operations and a welcoming front-desk environment for clients and staff.

Qualifications

• Education: High school diploma or an associate degree.
• Communication Skills: Clear spoken and written communication, plus a polite and professional attitude.
• Technical Skills: Basic computer literacy, including experience with Microsoft Office or Google Workspace.
• Organization: The ability to multi-task, prioritize duties, and pay strong attention to detail.
• Recent graduate to 2 years of experience is preferred.

Responsibilities

• Welcoming guests, clients, and applicants and guiding them to the right person or room.
• Answering, screening, and forwarding phone calls, and handling emails.
• Receive, sort, and distribute daily mail, packages, and deliveries.
• Update calendars, book meeting rooms, and coordinate appointments.
• Order office and kitchen supplies, track inventory, and keep the reception area tidy.
• File documents, make copies, scan paperwork, and prepare basic reports.

Skills

Communication Skills

Organization

Recent Grad / 2 yrs Exp

Education

High School Diploma or Associate Degree

Tools

Microsoft Office / Google Workspace

Job description

A&A Search Staffing is seeking a diligent clerical assistant to support reception, communications, scheduling, and mail handling at our Massachusetts location. You will greet visitors, answer calls and emails, and help maintain organized calendars and meeting spaces.

The role emphasizes professional communication, multi-tasking, and attention to detail to ensure smooth daily operations and a welcoming front-desk environment for clients and staff.