Dynamic Administrative Assistant: Front Desk & Office Ops

Saisons Skin Care Salon | Spa; Hingham (MA); On-site; USD 40,000 - 55,000; Full time

Job summary

Saisons Skin Care Salon | Spa in Massachusetts is seeking an Administrative Assistant to serve as the backbone of daily operations, welcoming clients, handling calls, and providing professional support to staff. You will manage front desk duties, coordinate calendars, prepare and format documents in Google Docs/Sheets, and assist with data entry in Olliv for financial records.

Ideal candidates bring prior office experience, strong organizational and tech skills, and a customer-service mindset,

Qualifications

• Proven experience in an office environment with strong clerical skills and familiarity with office management procedures.
• Proficiency in Google, Canva, and booking software; strong computer literacy and technical proficiency is a plus.
• Experience with data entry, proofreading, and document formatting to ensure accuracy and professionalism.
• Ability to operate phone systems with excellent phone etiquette.
• Strong organizational skills with the ability to prioritize tasks in a fast-paced setting.
• Previous experience in customer support or hospitality is highly desirable.
• Personal assistant or calendar management experience is a plus.

Responsibilities

• Manage front desk operations, including greeting visitors, answering phone, and directing calls with professional etiquette.
• Coordinate calendar management and scheduling for team members, ensuring efficient time management.
• Prepare, proofread, and organize documents using Google applications such as Docs and Sheets.
• Handle data entry tasks accurately within spreadsheets and databases like Olliv for financial record keeping.
• Support office management tasks including filing, organizing supplies, maintaining office equipment, and inventory.
• Provide excellent customer service by assisting clients and visitors with inquiries and support needs.
• Assist with clerical duties such as photocopying, faxing, mailing, and maintaining organized filing systems.

Skills

Organization

Calendar management

Customer service

Attention to detail

Tools

Google Docs/Sheets

Canva

Booking software

Olliv databases

Job description

Saisons Skin Care Salon | Spa in Massachusetts is seeking an Administrative Assistant to serve as the backbone of daily operations, welcoming clients, handling calls, and providing professional support to staff. You will manage front desk duties, coordinate calendars, prepare and format documents in Google Docs/Sheets, and assist with data entry in Olliv for financial records.

Ideal candidates bring prior office experience, strong organizational and tech skills, and a customer-service mindset,