Guest Experience Coordinator

Locs of love LLC; Ferndale (MI); On-site; USD 17,000 - 24,000; Part time

Job summary

Locs of Love is seeking a friendly, organized Guest Experience Coordinator to manage the front desk and help create an exceptional experience for every client who enters or contacts our salon. The role is more than a receptionist, serving as the hub between clients, stylists, management, and daily salon operations. Training will be provided for Phorest, Shopify, Square and related systems.

Starting Pay: $15.00/hour. Part-time schedule includes Every Other Monday 10:00 AM–4:00 PM.

Qualifications

• Previous customer service, receptionist, hospitality, retail, or administrative experience.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Ability to work effectively in a fast-paced environment.
• Willingness to learn salon services, terminology, policies, and procedures.

Responsibilities

• Greet every client and team member in a friendly, professional manner.
• Manage client check-in and checkout experience.
• Answer phone calls, texts, emails, and client inquiries professionally.
• Assist clients with questions regarding services, appointments, pricing, policies, and promotions.
• Record important client conversations and updates in the client account.
• Process client transactions and assist with product sales at checkout.
• Maintain a clean, organized front desk, lobby, and retail area.

Skills

Customer service

Receptionist duties

Communication skills

Organizational skills

Multitasking

Basic computer skills

Tools

Phorest

Shopify

Square

Job description

Locs of Love Guest Experience Coordinator Ferndale, MI·Part time Apply for Guest Experience Coordinator

Locs of Love is seeking a friendly, organized, dependable, and customer-focused Guest Experience Coordinator to manage the front desk and help create an exceptional experience for every client who enters or contacts our salon. The Guest Experience Coordinator is more than a receptionist. This person serves as the communication hub between our clients, stylists, management team, and daily salon operations. This position requires someone who is comfortable communicating with clients, managing multiple priorities, solving problems, maintaining accurate client records, supporting sales, and helping keep the salon organized and running efficiently. The ideal candidate is professional, confident, detail-oriented, comfortable with technology, and able to remain calm and solution-focused in a busy salon environment. Experience with Phorest, Shopify, Square, customer service, retail sales, or salon/spa operations is a plus, but training will be provided.

About Locs of Love

Locs of Love LLC is a premier hair salon that is dedicated to providing exceptional hair care services to its clients. We specialize in natural hair care, extensions, and protective styles for all hair types and textures. Our team of expert stylists has years of experience and is passionate about helping clients look and feel their best.

Description

Primary Responsibilities

Guest Experience & Customer Service

• Greet every client and team member in a friendly, professional, and welcoming manner.
• Manage the client check-in and checkout experience.
• Answer incoming phone calls, text messages, emails, and client inquiries professionally and promptly.
• Assist clients with questions regarding services, appointments, pricing, salon policies, promotions, and general information.
• Listen to client concerns and attempt to resolve appropriate issues while knowing when a situation should be escalated to management.
• Maintain a calm and professional demeanor when handling difficult conversations, complaints, scheduling issues, or high-volume periods.
• Help ensure clients feel acknowledged and supported throughout their salon experience.

Appointment & Schedule Management

• Schedule, reschedule, and cancel appointments accurately.
• Verify that clients are booked for the correct service, loc count, stylist, and amount of time whenever applicable.
• Review upcoming appointments and identify potential scheduling issues before they affect the client or stylist.
• Communicate appointment changes, delays, special client needs, and relevant information to stylists and management.
• Assist with filling openings and same-day appointment availability when possible.
• Understand and correctly communicate salon booking, deposit, cancellation, late-arrival, and no-show policies.

Client Account Management

• Maintain accurate and detailed client profiles.
• Document important client conversations, complaints, accommodations, appointment changes, management decisions, and other relevant information in the client’s account.
• Update client contact and service information when necessary.
• Ensure account notes are detailed and understandable for other team members and management.

Checkout, Payments & Retail

• Accurately process client transactions.
• Verify services and applicable charges before completing checkout.
• Assist clients with purchasing Locs of Love retail products.
• Educate clients on current products, services, promotions, and salon programs.
• Recommend appropriate retail products and contribute to salon retail sales goals.
• Maintain an organized and presentable retail area.
• Maintain a clean, organized, and professional front desk, lobby, retail area, and common salon spaces.
• Assist with salon laundry, including washing, drying, folding, and storing towels and linens.
• Assist with cleaning and disinfecting salon tools and equipment when assigned.
• Monitor salon supplies and communicate inventory needs to management.
• Assist management and stylists with reasonable operational needs throughout the day.
• Complete assigned opening and closing responsibilities.
• Help ensure the salon remains prepared and organized throughout the business day.

Administrative & Marketing Support

• Perform administrative duties including updating records, organizing information, completing assigned forms, and maintaining accurate documentation.
• Work within Phorest, Shopify, Square, and other salon systems as required.
• Assist with promotions, client outreach, appointment confirmations, and marketing initiatives.
• Participate in appropriate salon social media content when requested.
• Stay informed about salon services, promotions, policies, products, events, and updates.

Qualifications

The ideal candidate will have:

• Previous customer service, receptionist, hospitality, retail, or administrative experience.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Strong attention to detail.
• Basic computer and technology skills.
• Ability to work effectively in a fast-paced environment.
• Dependability and strong time-management skills.
• Ability to receive feedback and implement corrections.
• Ability to work independently while also functioning as part of a team.
• Willingness to learn salon services, terminology, policies, and procedures.

Experience with Phorest, Shopify, Square, or salon/spa scheduling software is preferred but not required.

Compensation

Starting Pay: $15.00/hour

Additional compensation, performance incentives, advancement opportunities, and benefits may be discussed during the interview and hiring process.

Required Schedule:

• Every Other Monday: 10:00 AM–4:00 PM

Applicants must be available to work the full scheduled shifts listed above. Reliable attendance and punctuality are essential requirements of this position.

What Success Looks Like at Locs of Love

A successful Guest Experience Coordinator understands that the front desk sets the tone for the entire salon.

We are looking for someone who notices what needs to be done, communicates effectively, keeps accurate records, protects the client experience, supports the salon team, and takes ownership of their responsibilities.

Our goal is for every client to feel welcomed, informed, respected, and taken care of from their first interaction with Locs of Love through checkout.