Growth-Ready Program Operations Coordinator

UFIT; Los Angeles (CA); On-site; USD 40,000 - 70,000; Part time

Job summary

UFIT is seeking an organized Program Operations Coordinator in Los Angeles to support the Founder and the field leadership, coordinating calendars, communications, and administrative tasks. This role starts part-time with a clear path to full-time as UFIT grows; the candidate will manage records across Google Workspace, CRM, and marketing tools, while ensuring accuracy and timely follow-through.

A proactive, tech-savvy individual who can blend AI-assisted drafting with human judgment will thrive

Qualifications

• At least three years in operations, project coordination, or program administration.
• Strong ability to manage multiple deadlines without losing track of details.
• Proficient written communication, proofreading, and follow-through.
• Experience creating or coordinating social media and email marketing content.
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive).
• Comfort learning and managing CRM, HR, training, project-management, and automation platforms.
• Experience using AI tools to improve productivity and content development.
• Ability to identify problems, communicate them promptly, and propose solutions.
• Ability to handle confidential information responsibly.
• Reliability for Los Angeles-area meetings or site support.
• Ability to complete background and school-site clearance requirements.

Responsibilities

• Maintain program calendars, deadlines, school information, staffing records, and operational trackers.
• Coordinate administrative details for new and existing school programs.
• Prepare and organize program documents, quotes, schedules, reports, and internal communications.
• Track assignments, approvals, missing information, and follow-ups through completion.
• Support communication between UFIT administration, school partners, coaches, and program leadership.
• Review documents and systems for accuracy before distribution.
• Provide the Founder with clear updates on completed work and pending decisions.

Skills

Organizational skills

Written communication

Attention to detail

Google Workspace

AI tools

Social media content

Tools

BambooHR

HubSpot

Canva

Job description

UFIT is seeking an organized Program Operations Coordinator in Los Angeles to support the Founder and the field leadership, coordinating calendars, communications, and administrative tasks. This role starts part-time with a clear path to full-time as UFIT grows; the candidate will manage records across Google Workspace, CRM, and marketing tools, while ensuring accuracy and timely follow-through.

A proactive, tech-savvy individual who can blend AI-assisted drafting with human judgment will thrive