Growth-minded Construction A/P & Admin Coordinator

Quantum Recruiters; Eugene (OR); On-site; USD 42,000 - 64,000; Full time

Job summary

Quantum Recruiters Inc is seeking an Accounts Payable & Administrative Coordinator for a growing construction company. You will manage daily AP activities, assist with project accounting, and oversee front office duties.

The role blends accounting support with office operations and requires strong data entry, problem-solving, and communication skills. Collaboration with project managers and field personnel is essential, with potential for hybrid work options.

Qualifications

• Experience in accounts payable, bookkeeping, or related accounting support.
• Understanding of debits, credits, and expense coding.
• Strong data entry with 10-key by touch.
• Experience reconciling credit card statements and maintaining records.
• Ability to balance accounting duties with front office tasks.
• Excellent communication and time management skills.
• Experience with construction accounting or job costing preferred.
• Familiarity with AI tools to improve administrative efficiency is a plus.

Responsibilities

• Manage daily accounts payable activities including invoice entry and payment prep.
• Review and reconcile credit card transactions and records.
• Assist with job costing, expense tracking, and project accounting documentation.
• Maintain organized accounting records and supporting docs.
• Oversee front office activities: greet visitors, handle calls, direct inquiries.
• Provide administrative support to project managers, field personnel, and leadership.
• Coordinate information between office staff and construction teams.
• Assist with general office organization, reporting, and special projects.

Skills

Accounts payable

Bookkeeping

Data entry

Credit card reconciliation

Multitasking

Communication

Problem solving

Education

Accounting knowledge

Job description

Quantum Recruiters Inc is seeking an Accounts Payable & Administrative Coordinator for a growing construction company. You will manage daily AP activities, assist with project accounting, and oversee front office duties.

The role blends accounting support with office operations and requires strong data entry, problem-solving, and communication skills. Collaboration with project managers and field personnel is essential, with potential for hybrid work options.