Project Accounting Coordinator

Wimmer Solutions; Monticello (AR); Sur place; USD 55 000 - 75 000; Plein temps

Résumé du poste

Wimmer Solutions Corporation is seeking an experienced Project Administrator to support a large capital project. The role combines project accounting, procurement, cost control, and hands-on administrative duties to help manage invoices, SAP transactions, forecasts, and cost tracking.

The ideal candidate is highly organized, detail-oriented, and comfortable working with financial information, coordinating with project management, contractors, and vendors in a fast-paced environment.

Qualifications

• 3–5+ years in project administration or related accounting roles.
• Strong Excel skills with detailed financial tracking.
• Experience with ERP/procurement systems; SAP preferred.
• Experience reviewing invoices, POs, accruals, forecasts.
• Excellent organization and ability to manage multiple deadlines.
• Effective written and verbal communication with stakeholders.
• Experience supporting capital construction, manufacturing, engineering, or industrial projects preferred.

Responsabilités

• Review and audit contractor/vendor invoices and coordinate approvals with project management.
• Prepare invoices for payment and process SAP service entries and goods receipts.
• Create purchase requisitions and purchase orders and assist with vendor setup and procurement activities.
• Maintain project invoice, milestone-payment, and equipment-tracking records.
• Maintain project forecast information, including account adjustments, commitments, remaining balances, and estimate-to-complete reviews.
• Assist with month-end accruals and compilation/reconciliation of non-PO project costs.
• Support sales- and-use-tax assessment and related documentation.
• Monitor SAP Workcycle and Blocked Invoices - follow up on outstanding items.
• Coordinate project meetings, prepare meeting minutes, and maintain action-item logs.
• Maintain organized project records and provide general administrative support as project needs evolve.

Connaissances

Excel

Invoice processing

Cost tracking

Forecasting

Accruals

Procurement support

Project management coordination

Attention to detail

Communication

Organizational skills

Formation

Associate or Bachelor's degree in Accounting/Finance/Business Administration/Construction Management/Project Management

Outils

SAP

Description du poste

We are seeking an experienced Project Administrator to support a large capital project. This role provides hands‑on project accounting, procurement, cost‑control, and administrative support, working closely with project management, procurement, construction management, contractors, and vendors.

The ideal candidate is highly organized, detail-oriented, comfortable working with financial information, and able to independently manage invoice processing, SAP transactions, project cost tracking, forecasting, accruals, and administrative activities in a fast‑paced project environment.

Key Responsibilities

• Review and audit contractor/vendor invoices and coordinate approvals with project management.
• Prepare invoices for payment and complete applicable SAP service entries and goods receipts.
• Create/support purchase requisitions and purchase orders and assist with vendor setup and procurement activities.
• Maintain project invoice, milestone-payment, and equipment-tracking records.
• Maintain project forecast information, including account adjustments, commitments, remaining balances, and estimate-to-complete reviews.
• Assist with month‑end accruals and compilation/reconciliation of non‑PO project costs.
• Support sales‑and‑use‑tax assessment and related documentation.
• Monitor SAP Workcycle and Blocked Invoices - follow up on outstanding items.
• Coordinate project meetings, prepare meeting minutes, and maintain action-item logs.
• Maintain organized project records and provide general administrative support as project needs evolve.

Qualifications

• 3–5+ years of relevant experience in project administration, project accounting, accounts payable, procurement support, construction administration, or project cost control.
• Strong Excel skills and demonstrated ability to maintain detailed financial and project tracking information.
• Experience with ERP/procurement systems; SAP experience strongly preferred.
• Experience reviewing invoices, purchase orders, commitments, accruals, forecasts, or other project cost information preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines and priorities.
• Strong written and verbal communication skills with the ability to work effectively with project managers, contractors, vendors, procurement, and accounting.
• Experience supporting a capital construction, manufacturing, engineering, or industrial project preferred.

Education

Preferred: Associate or bachelor’s degree in Accounting, Finance, Business Administration, Construction Management, Project Management, or a related field.

Relevant hands‑on project accounting or construction administration experience may substitute for formal education.

Ideal Candidate Profile

We are looking for someone who can quickly step into an active project environment and work with limited oversight. The strongest candidates will have prior experience as a Project Administrator, Project Accounting Coordinator, Project Controls Administrator, Construction Accounting Specialist, or Procurement Administrator, with particular strength in SAP, Excel, invoice processing, project cost tracking, accruals, and contractor/vendor coordination.