Accounts Payable & Administrative Coordinator

Quantum Recruiters; Eugene (OR); On-site; USD 42,000 - 64,000; Full time

Job summary

Quantum Recruiters Inc is seeking an Accounts Payable & Administrative Coordinator for a growing construction company. You will manage daily AP activities, assist with project accounting, and oversee front office duties.

The role blends accounting support with office operations and requires strong data entry, problem-solving, and communication skills. Collaboration with project managers and field personnel is essential, with potential for hybrid work options.

Qualifications

• Experience in accounts payable, bookkeeping, or related accounting support.
• Understanding of debits, credits, and expense coding.
• Strong data entry with 10-key by touch.
• Experience reconciling credit card statements and maintaining records.
• Ability to balance accounting duties with front office tasks.
• Excellent communication and time management skills.
• Experience with construction accounting or job costing preferred.
• Familiarity with AI tools to improve administrative efficiency is a plus.

Responsibilities

• Manage daily accounts payable activities including invoice entry and payment prep.
• Review and reconcile credit card transactions and records.
• Assist with job costing, expense tracking, and project accounting documentation.
• Maintain organized accounting records and supporting docs.
• Oversee front office activities: greet visitors, handle calls, direct inquiries.
• Provide administrative support to project managers, field personnel, and leadership.
• Coordinate information between office staff and construction teams.
• Assist with general office organization, reporting, and special projects.

Skills

Accounts payable

Bookkeeping

Data entry

Credit card reconciliation

Multitasking

Communication

Problem solving

Education

Accounting knowledge

Job description

Accounts Payable & Administrative Coordinator We are seeking a detail-oriented and organized professional to join a growing construction company in a role that combines accounting support with daily office operations. This position is ideal for someone who enjoys variety in their work, thrives in a fast-paced environment, and is comfortable working closely with both office leadership and field teams. The ideal candidate will bring a strong understanding of accounts payable, excellent organizational skills, and a willingness to jump in wherever needed to keep operations running smoothly.

Key Responsibilities

• Manage daily accounts payable activities, including invoice entry, coding, verification, and payment preparation.
• Review and reconcile credit card transactions, ensuring accurate financial records.
• Assist with job costing, expense tracking, and project-related accounting documentation.
• Maintain organized accounting records, invoices, and supporting documentation.
• Oversee front office activities, including welcoming visitors, managing incoming calls, and directing inquiries.
• Provide administrative assistance to project managers, field personnel, and company leadership.
• Help coordinate information and documentation between office staff and construction teams.
• Assist with general office organization, reporting, and additional projects as needed.

Qualifications

• Previous experience in accounts payable, bookkeeping, or a related accounting support position.
• Understanding of basic accounting principles, including debits, credits, and expense coding.
• Strong data entry skills, including proficiency with 10-key by touch.
• Experience reconciling credit card statements and maintaining accurate financial documentation.
• Ability to balance accounting responsibilities with front office and administrative duties.
• Strong communication, time management, and problem-solving skills.
• Comfortable managing multiple priorities and adapting to changing daily needs.
• Experience with construction accounting or job costing is preferred.
• Familiarity with AI tools or technology used to improve administrative efficiency is a plus.