Accounts Payable Administrator

CV Resources; Riverside (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

CV Resources in Riverside, CA seeks an Accounts Payable Administrator to manage day-to-day vendor and subcontractor invoicing within the construction industry. The role emphasizes accurate coding, timely payments, and strong adherence to project controls and LC procedures.

The ideal candidate has construction AP experience, solid knowledge of job costing, purchase orders, lien waivers, and the ability to juggle multiple priorities in a fast-paced environment.

Qualifications

• Previous accounts payable experience within the construction industry.
• 2+ years of accounts payable or general accounting experience.
• Knowledge of construction accounting: subcontractor payments, job costing, PO management, and lien waivers.
• Experience processing vendor and subcontractor invoices.
• Familiarity with construction contracts, progress billings, and invoice approvals.
• Proficient in Excel and accounting software.
• Strong attention to detail and organization; ability to meet deadlines.
• Excellent communication and problem-solving skills.
• Ability to work independently while collaborating with project managers and accounting team.

Responsibilities

• Process high volumes of vendor, supplier, and subcontractor invoices accurately and efficiently.
• Review invoices for proper coding, approvals, purchase order matching, and supporting documentation.
• Verify invoice details against contracts, purchase orders, work orders, and delivery receipts.
• Process payments through check runs, ACH, and wire transfers in accordance with established payment terms.
• Maintain accurate vendor records, including W-9s, insurance certificates, and payment information.
• Collect, review, and track conditional and unconditional lien waivers and releases from subcontractors and suppliers.
• Assist with job costing by ensuring expenses are accurately coded to the appropriate projects, phases, and cost codes.
• Reconcile vendor statements and investigate discrepancies, duplicate invoices, and outstanding balances.
• Communicate with project managers, field personnel, vendors, and subcontractors regarding invoice discrepancies and payment inquiries.
• Maintain organized AP records and documentation for audits and project accounting purposes.
• Assist with month-end closing activities, including AP accruals and account reconciliations.
• Ensure compliance with company policies, internal controls, and established accounting procedures.

Skills

Accounts payable

Vendor invoices

Subcontractor invoices

Organizational skills

Attention to detail

Deadline oriented

Communication skills

Problem-solving

Independent work

Team collaboration

Tools

Excel

Accounting software

Job description

We are seeking a detail-oriented and organized Accounts Payable Administrator to join our team within the construction industry. This individual will be responsible for managing day-to-day accounts payable operations, processing vendor and subcontractor invoices, reconciling statements, and ensuring timely and accurate payments.

The ideal candidate will have prior accounts payable experience within a construction company and a solid understanding of construction-related accounting processes, including purchase orders, job costing, subcontractor payments, and lien waivers. Strong organizational skills, accuracy, and the ability to manage multiple priorities in a fast-paced environment are essential.

Key Responsibilities

• Process high volumes of vendor, supplier, and subcontractor invoices accurately and efficiently.
• Review invoices for proper coding, approvals, purchase order matching, and supporting documentation.
• Verify invoice details against contracts, purchase orders, work orders, and delivery receipts.
• Process payments through check runs, ACH, and wire transfers in accordance with established payment terms.
• Maintain accurate vendor records, including W-9s, insurance certificates, and payment information.
• Collect, review, and track conditional and unconditional lien waivers and releases from subcontractors and suppliers.
• Assist with job costing by ensuring expenses are accurately coded to the appropriate projects, phases, and cost codes.
• Reconcile vendor statements and investigate discrepancies, duplicate invoices, and outstanding balances.
• Communicate with project managers, field personnel, vendors, and subcontractors regarding invoice discrepancies and payment inquiries.
• Maintain organized AP records and documentation for audits and project accounting purposes.
• Assist with month-end closing activities, including AP accruals and account reconciliations.
• Ensure compliance with company policies, internal controls, and established accounting procedures.

Qualifications

• Required: Previous accounts payable experience within the construction industry.
• 2+ years of accounts payable or general accounting experience.
• Working knowledge of construction accounting processes, including subcontractor payments, job costing, purchase orders, and lien waivers.
• Experience processing vendor and subcontractor invoices.
• Familiarity with construction contracts, progress billings, and invoice approval workflows.
• Proficiency in Microsoft Excel and accounting software.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Excellent communication and problem-solving skills.
• Ability to work independently while collaborating with project managers and accounting team members.