Growth-Focused Administrative Assistant – Portland

BW Design Group; Portland (OR); On-site; USD 45,000 - 60,000; Full time

Job summary

BW Design Group in Portland, Oregon, seeks an organized Administrative Assistant to support leaders and teams across offices. You will manage calendars, prepare materials, and coordinate travel as part of a collaborative, client-focused environment.

The role emphasizes discretion, multitasking, and strong communication to help driv e project success and smooth operations in a growing design firm.

Qualifications

• 3+ years of administrative or executive assistant experience in a fast-growing setting.
• Strong multitasking, organizational, and time-management skills.
• High level of professionalism and discretion with confidential information.
• Advanced proficiency in MS Office Suite/MS Visio and collaboration tools.
• Excellent written and verbal communication; ability to interact with stakeholders at all levels.

Responsibilities

• Greet visitors, manage front-desk operations, and coordinate reception tasks.
• Support calendars, schedule meetings, and help leaders stay organized.
• Prepare presentations, reports, and intranet content; manage materials.
• Coordinate travel itineraries and expense reporting.
• Assist with onboarding and ongoing administrative tasks.
• Maintain records, manage office supplies, and track costs for projects.
• Support internal and external communications and event coordination.

Skills

Administrative skills

Communication

Multitasking

Discretion

Time management

Relationship-building

Initiative

Education

Bachelor’s or associate’s degree in business administration or related field

High school diploma or equivalent

Tools

MS Visio

MS Office Suite

Microsoft Teams

Job description

BW Design Group in Portland, Oregon, seeks an organized Administrative Assistant to support leaders and teams across offices. You will manage calendars, prepare materials, and coordinate travel as part of a collaborative, client-focused environment.

The role emphasizes discretion, multitasking, and strong communication to help driv e project success and smooth operations in a growing design firm.