Executive Support & Office Operations Specialist

Barry-Wehmiller Companies Inc.; Lake Oswego (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

Barry-Wehmiller Design Group, part of Barry-Wehmiller Companies Inc., seeks an Administrative Assistant to provide day-to-day support in our Portland, Oregon office. You will join a 45-office network and collaborate with leaders, technical specialists, and professionals to empower growth.

You will organize schedules, prepare materials, manage communications, and coordinate travel while maintaining discretion and accuracy in handling sensitive information.

Qualifications

• 3+ years of administrative or executive assistant experience, preferably in a growing consulting firm or professional services.
• Proactive, independent, collaborative, and able to work with leaders at all levels.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities with competing priorities.
• Discretion handling confidential information.
• Experience with MS Office and collaboration tools (Teams).
• Notary Public certification or willingness to obtain within 90 days of hire.

Responsibilities

• Serve as a welcoming point of contact at front desk and for visitors, recruits, vendors, and team members.
• Manage calendars, schedule meetings, and help leaders stay organized.
• Prepare presentations, reports, and other business materials.
• Coordinate meetings, agendas, logistics, and follow-ups.
• Support onboarding of new team members and interview processes.
• Maintain and organize electronic and physical records and files.
• Arrange domestic travel and manage itineraries and expenses.
• Protect confidential information with discretion.
• Collaborate with administrative team to provide seamless coverage.

Skills

Administrative experience

Multitasking

Communication

Discretion

Notary Public certification

Education

High school diploma or equivalent

Bachelor’s or associate’s degree in business administration

Tools

MS Office Suite

MS Visio

Teams

Job description

Barry-Wehmiller Design Group, part of Barry-Wehmiller Companies Inc., seeks an Administrative Assistant to provide day-to-day support in our Portland, Oregon office. You will join a 45-office network and collaborate with leaders, technical specialists, and professionals to empower growth.

You will organize schedules, prepare materials, manage communications, and coordinate travel while maintaining discretion and accuracy in handling sensitive information.