Executive Assistant to Founder

Cavenaugh Media; Dallas (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Cavenaugh Media in Dallas is seeking an Executive Assistant to support the CEO in a fast-growing marketing and media environment. This role requires sharp organization, attention to detail, and a proactive approach to keeping operations running smoothly.

You will manage schedules, coordinate content projects, support hiring, and assist with day-to-day operations. This in-person role offers mentorship and growth into operations or marketing, with compensation commensurate with experience.

Qualifications

• Excellent organizational and time-management abilities.
• Proactive mindset with ability to anticipate needs.
• Strong written and verbal communication skills.
• In-person role based in or near Waco, TX.

Responsibilities

• Manage the CEO's calendar, appointments, and task follow-ups.
• Organize and track internal projects and marketing timelines.
• Coordinate video shoots and content production schedules.
• Collaborate with team members to ensure timely execution.
• Leverage AI tools (ChatGPT/Claude) to streamline tasks.
• Assist with hiring coordination, internal documents, and SOP creation.
• Help manage client communications, inbox, and light CRM updates.

Skills

Strong organizational and time‑manage

Proactive mindset

Strong communicator

In‑person role (Waco, TX)

Tools

Google Workspace

Slack

ClickUp

ChatGPT

Job description

We're looking for a sharp, highly organized Executive Assistant to support the CEO of a fast-growing marketing and media company. This role is perfect for someone who thrives in a fast-paced environment, has strong attention to detail, and enjoys keeping things moving behind the scenes. You'll be working directly with the CEO to manage schedules, coordinate content projects, oversee key tasks, and help run day-to-day operations.

Key Responsibilities:

• Manage the CEO's calendar, appointments, and task follow-ups
• Organize and track internal projects and marketing timelines
• Coordinate video shoots and content production schedules
• Work alongside team members to ensure execution stays on track
• Use AI tools and research assistants (like ChatGPT or Claude) to streamline tasks
• Assist with hiring coordination, internal documents, and SOP creation
• Help manage client communications, inbox, and light CRM updates

Qualifications:

• Strong organizational and time management skills
• Proactive mindset with ability to anticipate needs
• Comfortable using modern tools (Google Workspace, Slack, ClickUp, ChatGPT, etc.)
• Strong communicator - written and verbal
• Based in or near Waco, TX (this is an in-person role)
• Bonus if you have experience in marketing, content, or supporting a founder/CEO

What You Get:

• Direct mentorship and experience working alongside a founder
• A fast-paced, entrepreneurial environment
• Opportunity to grow into operations or marketing roles over time
• Competitive compensation based on experience