Group Administrative Lead - Operations & Compliance

The Johns Hopkins University Applied Physics Laboratory; Laurel (MD); On-site; USD 33,000 - 61,000; Full time

Job summary

The Johns Hopkins University Applied Physics Laboratory (APL) is seeking a Group Administrative Assistant for the KBY group. You will drive operational excellence, manage complex logistics, and supervise group office operations in a fast-paced lab environment.

You will support leadership with reporting, onboarding, security coordination, and documentation workflows, ensuring accuracy and policy compliance while fostering a high-morale team culture.

Qualifications

• Associate degree in Business Administration or equivalent experience required.
• Proven ability to manage multiple complex tasks in a fast-paced environment.
• Strong written and verbal communication, editing, and formatting skills.
• Proficient with Microsoft Office and Adobe Acrobat Pro; able to work with technical teams and travel security requirements.

Responsibilities

• Provide leadership support including staffing, reporting, initiatives, and communications.
• Direct group office operations including procurement of equipment and supplies.
• Coordinate complex logistics for shipping, travel, and schedules.
• Manage financial administration including travel and expense reimbursements.
• Lead property management and regular audits of lab/office assets.
• Oversee telecom, teleconferencing, and meeting room setups for seamless connectivity.
• Support office moves, workspace setup, and space planning with leadership.

Skills

Multitasking

Communication

Editing

Organizational skills

Education

Associate degree in Business Administration

Bachelor's degree

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Job description

The Johns Hopkins University Applied Physics Laboratory (APL) is seeking a Group Administrative Assistant for the KBY group. You will drive operational excellence, manage complex logistics, and supervise group office operations in a fast-paced lab environment.

You will support leadership with reporting, onboarding, security coordination, and documentation workflows, ensuring accuracy and policy compliance while fostering a high-morale team culture.