Group Administrative Specialist

Johns Hopkins Applied Physics Laboratory; Laurel (MD); On-site; USD 33,000 - 61,000; Full time

Job summary

The Johns Hopkins Applied Physics Laboratory seeks a Group Administrative Assistant to provide elite operational support in a high-tempo environment. You will oversee staffing, reporting, logistics, security compliance, and document control for a technical group, collaborating with engineering and scientific teams.

Ideal candidates hold an associate degree in business administration or equivalent with 3+ years of admin experience, and can obtain Interim Secret clearance.

Qualifications

• Associate degree in Business Administration or equivalent; at least 3 years of admin support.
• Proven ability to manage multiple complex tasks in a fast-paced environment.
• Detail-oriented self-starter with strong organizational and prioritization skills.
• Ability to interact confidently with highly technical engineering teams.
• Proficient in Microsoft Office and Adobe Acrobat Pro.
• Must be a U.S. citizen and able to obtain Interim Secret clearance by start date.
• Experience producing high-quality documents, spreadsheets, and presentations.

Responsibilities

• Provide leadership support, including staffing activities and organizational reporting, management initiatives, and leadership communications.
• Direct group office operations, including procurement and reconciliation of laboratory and office equipment, materials, and supplies.
• Orchestrate complex logistics, independently resolving issues related to shipping, staff travel, and coordination.
• Manage financial administration, ensuring timely processing of staff travel and expense reimbursements.
• Lead property management, serving as the Group Property Administrator and spearheading regular property audits.
• Optimize technical infrastructure, managing telecom, teleconferencing, and office/meeting room setups.
• Manage workspace and facility logistics by overseeing office moves, furniture requirements, and workspace setup for new employees.

Skills

Detail-oriented

Organizational skills

Prioritization

Professional communication

Editing for grammar

High-level written communication

Document production

Security clearance readiness

Education

Associate degree in Business Administration

Bachelor's degree

Tools

Slack

Workday

ADDIT

EBSS

eQUIP

iCIMS

Confluence

Microsoft Office Suite

Adobe Acrobat Pro

Job description

The Johns Hopkins Applied Physics Laboratory seeks a Group Administrative Assistant to provide elite operational support in a high-tempo environment. You will oversee staffing, reporting, logistics, security compliance, and document control for a technical group, collaborating with engineering and scientific teams.

Ideal candidates hold an associate degree in business administration or equivalent with 3+ years of admin experience, and can obtain Interim Secret clearance.