High-Impact Group Office Administrator

Johns Hopkins Applied Physics Lab; Laurel (MD); On-site; USD 33,000 - 61,000; Full time

Job summary

Johns Hopkins University Applied Physics Laboratory (APL) is seeking a Group Administrator for the System Definition & Validation Group (KBY) in the Force Projection Sector. You will provide operational support, coordinate complex logistics, and manage security and documentation lifecycles to enable mission success.

The role requires an associate degree in business administration and at least 3 years of admin experience, plus ability to obtain security clearances.

Qualifications

• Associate's degree in Business Administration or equivalent experience, with at least 3 years of related administrative support experience.
• Experience managing multiple, complex tasks independently in a fast-paced environment.
• Detail-oriented self-starter with exceptional organizational and prioritization skills.
• Able to interact effectively with highly technical engineering and scientific teams.
• Proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro.
• Able to obtain Interim Secret level security clearance by start date and can ultimately obtain a Secret level clearance (U.S. citizen).

Responsibilities

• Provide leadership support, including staffing activities and organizational reporting, management initiatives, and leadership communications.
• Direct group office operations, including procurement and reconciliation of equipment, materials, and supplies.
• Orchestrate complex logistics, resolving issues related to shipping, staff travel, and coordination.
• Manage financial administration, ensuring timely processing of staff travel and expense reimbursements.
• Lead property management, including regular property audits.
• Optimize technical infrastructure, managing telecom, teleconferencing, and office setups.
• Oversee workspace logistics, office moves, furniture needs, and onboarding support for new employees.
• Serve as the operational resource for group processes, ensuring activities align with policies.
• Safeguard group security with classified handling procedures and clearance requests for government travel.
• Oversee classified document control, meetings, visitor clearances, and security training support.
• Manage SMART document lifecycle, formatting, publishing standards, and archiving.
• Review technical documents for grammar, formatting, and professional clarity.
• Provide guidance on APL policies and resources.
• Onboard and orient new team members and interns; support group leaders with reports on plans and activities.
• Organize meetings and events to build group cohesion and drive productivity.
• Identify workflow improvements and coordinate talent acquisition logistics.
• Coordinate across TSX, Security, IT, Facilities, Procurement/Finance, and other orgs to enable group operations.
• Proactively resolve administrative issues to maintain staff productivity.
• Maintain and improve administrative processes and records for efficient operations.
• Advise leadership on workforce planning, recruiting, and reporting.

Skills

Administrative support

Microsoft Office

Adobe Acrobat Pro

Communication

Editing for grammar

Education

Associate degree in Business Administration

Bachelor's degree or equivalent experience

Tools

Slack

Workday

ADDIT

EBSS

eQUIP

iCIMS

Confluence

Job description

Johns Hopkins University Applied Physics Laboratory (APL) is seeking a Group Administrator for the System Definition & Validation Group (KBY) in the Force Projection Sector. You will provide operational support, coordinate complex logistics, and manage security and documentation lifecycles to enable mission success.

The role requires an associate degree in business administration and at least 3 years of admin experience, plus ability to obtain security clearances.