Staff Assistant III

Amtec Staffing; Pasadena (CA); On-site; USD 39,000 - 68,000; Full time

Job summary

Amtec Staffing is seeking an experienced administrative professional in Pasadena, CA to provide high‑level support to management. The role involves managing calendars, scheduling meetings, distributing information, and coordinating travel and events.

You will prepare documents and reports while handling calls and visitors with discretion. Ideal candidates excel under pressure, demonstrate strong planning, and show initiative to improve processes.

Qualifications

• Extensive administrative experience with strong organizational, computer and interpersonal skills.
• Excellent planning and scheduling skills.
• Ability to work under pressure on multiple complex tasks with minimal direction.
• Motivated self-starter who initiates process improvements.
• Good judgment and discretion with sensitive material.
• Excellent written and verbal communication and customer service.

Responsibilities

• Provide administrative support to multiple individuals, manage calendars and schedule meetings.
• Escort visitors, arrange travel domestically and internationally, and coordinate events.
• Prepare letters, memos, presentations, spreadsheets and reports as needed.
• Answer and route calls and handle ad hoc duties with minimal supervision.
• Identify process improvements and support IT tools for office procedures.

Skills

Administrative experience

Organizational skills

Scheduling

Communication

Customer service

Microsoft Office

Tools

JPLID

UCS

Concur Travel

Timekeeping

SharePoint

Job description

Pay Range: $28.70-48.95: Based on experience and outcome of interview

NO C2C Partnerships or Staffing Support

Summary

Provide administrative support to one or more individuals which involves; managing multiple calendars, scheduling meetings for management, distributing information, escorting visitors; arranging travel, coordinating events and associated logistics; answering and routing calls, creating letters, memos, presentations, spreadsheets and reports as needed. Other ad hoc duties, as assigned.

Responsibilities

• Ability to work well under pressure on multiple complex tasks
• Office administration and executive support
• Coordinating travel for domestic and international destinations
• Excellent in planning and flight project review
• Preparing correspondence, presentations, reports, and spreadsheets
• Managing multiple priorities with minimal supervision
• Identifying and implementing process improvements

Required Skills

• Extensive expertise in the administrative profession with strong organizational, computer and interpersonal skills.
• Excellent planning and scheduling skills.
• Ability to work optimally under pressure on multiple complex tasks ,and work independently with minimal direction to meet commitments with high quality products.
• Motivated self-starter who takes the initiative to establish and implement process improvements.
• Ability to evaluate situations and apply good judgment in any necessary resolution.
• Possess excellent written and verbal communication skills.
• Ability to interact effectively with all levels of personnel and provide excellent customer service.
• Ability to exercise proper discretion when handling assignments of a discreet nature and when dealing with sensitive material.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.

Desired Skills

• Extensive understanding of JPL/ESD policies, procedures, and practices.
• Experience in a technical group or section office environment.
• Experience with JPL tools such as JPLID, UCS, Concur Travel, and Timekeeping. Willingness to look for, learn, and apply new Information Technology (IT) tools to office procedures and processes (e.g. Wiki, SharePoint).
• Teaming skills and professionalism in working with all levels of personnel within and across multiple organizations.