Senior Administrative Specialist – Operations & Coordination

Los Alamos National Security LLC; Los Alamos (NM); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

PPO or HDHP health insurance

Dental insurance

Vision insurance

Parental leave

401(k) plan with match

Tuition assistance

Flexible schedules and PTO

Job summary

Los Alamos National Laboratory in Los Alamos, NM seeks an experienced Administrative Support professional to provide high-level administrative services across the Weapon Systems Engineering Division. You will handle complex calendar management, travel coordination, procurement, meeting logistics, and confidential information with tact.

This role requires independent work, strong communication, and the ability to prioritize in a fast-paced, security-sensitive environment.

Qualifications

• Position requires a High School Diploma and 3 years related experience or equivalent.
• Experience providing high-level administrative support in a busy office.
• Proficiency with Microsoft Office Suite (Teams, Outlook, Excel, PowerPoint, Word) and Google Docs.
• Excellent communication, discretion, and problem-solving abilities.

Responsibilities

• Disseminate urgent information from ALD, Division, and Group offices while maintaining professionalism and accuracy.
• Manage on-site activities, including scheduling, access, and security requirements.
• Coordinate Facility Service Requests, office moves, key assignments, and workspace changes.
• Execute DPR and P-Card holder responsibilities in procurement, track purchases, and vendor communications.
• Plan and coordinate stakeholder meetings, including scheduling, setup/tear-down, materials, and VTC connectivity.
• Support software upgrades for conference rooms and ensure reliable collaboration tools.

Skills

Decision making

Interpersonal

Investigative

Planning

Prioritization

Education

High School Diploma

Tools

Microsoft Office

SharePoint

Ariba/iProcurement

Concur

UTrain

Google Docs

Job description

Los Alamos National Laboratory in Los Alamos, NM seeks an experienced Administrative Support professional to provide high-level administrative services across the Weapon Systems Engineering Division. You will handle complex calendar management, travel coordination, procurement, meeting logistics, and confidential information with tact.

This role requires independent work, strong communication, and the ability to prioritize in a fast-paced, security-sensitive environment.