IT Ops Office Admin & Logistics Coordinator

The Johns Hopkins University Applied Physics Laboratory; Laurel (MD); On-site; USD 33,000 - 61,000; Full time

Job summary

The Johns Hopkins University Applied Physics Laboratory seeks an Office Administrator to support the IT Operations groups (KIT and KIX) within the FPS. You will provide on-site administrative support, manage staff calendars, arrange travel, and handle procurement and shipping of IT equipment.

You will also coordinate training, office moves, and property management for the FPS IT Operations staff. Your role requires strong communication, customer-service mindset, and the ability to multitask

Qualifications

• Have a high school diploma or equivalent.
• Have 5+ years of administrative office experience.
• Are able to lift IT equipment and boxes weighing up to 25 pounds.
• Have a proven track record of strong communication skills.
• Have a demonstrated customer service mindset with a commitment to reducing administrative burdens for staff by providing proactive, responsive, and solutions-focused support.
• Are proficient in Microsoft Office suite products, particularly Excel, Word, PowerPoint and Outlook.
• Are a self-starter who is able to independently prioritize tasks, exercise sound judgment and pro-actively resolve issues.
• Have a demonstrated ability to work effectively under pressure and can easily and quickly adapt to changing priorities.
• Are a flexible and supportive team member, willing to adapt to changing priorities and work well in a team environment.
• Are able to obtain an Interim Secret level security clearance by your start date and can ultimately obtain Secret level clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

Responsibilities

• Provide on-site administrative support to KIT & KIX Group Supervisors, Assistant Group Supervisors, Section Supervisors and FPS IT Operations staff.
• Process procurement requests for IT equipment and supplies and coordinate shipment to staff and field offices.
• Manage certification and training requirements for FPS IT Operations staff and coordinate on-site training events.
• Assist in logistics of FPS IT Operations staff office moves and participate in onboarding new staff.
• Serve as Group Property Associate and maintain current property records and inventory.

Skills

Excellent communication

Customer service mindset

Organized and detail-oriented

Multi-tasking

Team player

Education

High school diploma or equivalent

Associates degree in IT-related field

Tools

Microsoft Office

Job description

The Johns Hopkins University Applied Physics Laboratory seeks an Office Administrator to support the IT Operations groups (KIT and KIX) within the FPS. You will provide on-site administrative support, manage staff calendars, arrange travel, and handle procurement and shipping of IT equipment.

You will also coordinate training, office moves, and property management for the FPS IT Operations staff. Your role requires strong communication, customer-service mindset, and the ability to multitask