Group Admin, Apple Ads

Socket.dev; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Apple Ads is seeking a smart, motivated, and experienced group administrative assistant in Austin, TX to support a growing team. The role requires organizing onboarding, provisioning equipment, desk space, and coordinating with managers.

You will plan meetings, travel, and events, manage conferencing and access, and help with monthly onsite activities. Ideal candidates have 4–6 years of admin experience, excellent communication, and strong proficiency with Apple tools (Mail, Calendar, Pages,

Qualifications

• Minimum 4–6 years experience supporting a large team in an administrative capacity.
• Able to communicate effectively with senior executives, other admin support team members, and employees across geographies.
• Proficient in Apple products and programs such as Mail, Calendar, Pages, Numbers and Keynote.

Responsibilities

• Assist with onboarding to ensure a smooth start for new hires.
• Order and deploy equipment, secure desk space, and communicate with managers.
• Plan meetings, events, and offsites; schedule and coordinate logistics including locations, video conferencing, and catering.
• Coordinate travel and prepare expense reports.
• Support facilities activities for the team including office moves and floor assessments.
• Communicate site-related information to local teams; order and maintain supplies; manage conference rooms and secure access requests.
• Coordinate monthly onsite events and team activities; collaborate with global administrative support to share best practices and improve processes.

Skills

Effective communication

Multi-tasking

Organizational skills

Problem solving

Calendar management

Tools

Mail

Calendar

Pages

Numbers

Keynote

Job description

Apple is a place where extraordinary people gravitate in order to do their best work. We work every day to create products that enrich people’s lives. Our Apple Ads group makes it possible for people around the world to easily access informative and imaginative content on their devices while helping publishers and developers promote and monetize their work. If you’re excited by the idea of making a real impact, and joining a team where we pride ourselves on being one of the most diverse and inclusive companies in the world, a career with Apple might be your dream job! We’re looking for a smart, motivated, and experienced group administrative assistant to support our growing Apple Ads team. The ideal candidate is a natural facilitator and problem solver; someone who leads with service and ensures that the workplace environment represents and protects our culture. They will be professional, resourceful, efficient, flexible, and will thrive in a fast-paced environment. The successful candidate will be a collaborative team member who takes initiative and operates with a friendly work style. Must be exceptionally well-organized and able to effectively multitask and prioritize work.

Description

• Assisting with onboarding to ensure a smooth start for new hires.
• Includes ordering and deploying equipment, securing desk space, and communicating with managers.
• Meeting, event, and offsite planning.
• Includes scheduling, managing agendas, and coordinating logistics such as meeting location, video conference dial in information, and catering.
• Travel arrangements and expense reports.
• Supports all facilities activities for the team including office moves and floor assessments.
• Communicates site-related information to local teams.
• Ordering and maintaining supplies.
• Conference room management.
• Managing secure access requests.
• Coordination of monthly onsite events and team activities.
• You’ll also work closely with our global administrative support team sharing best practices and recommending changes to ongoing processes in order to improve organizational efficiency.

Minimum Qualifications

Minimum of 4-6 years experience supporting a large team in an administrative capacity.

Able to communicate effectively with senior executives, other admin support team members, and employees across the team and across geographies.

Proficient in Apple products and programs such as Mail, Calendar, Pages, Numbers and Keynote.

Preferred Qualifications

Responsive and able to handle multiple task concurrently while working in a fast-paced environment.

Organized but flexible with the ability to anticipate change and react efficiently and quickly.

Resourceful and innovative in ambiguous situations.

Excellent written and verbal skills with a strong sense of professionalism.

High level of integrity; ability to handle confidential and sensitive information with discretion.

Experience organizing events is preferred.