Grief Services Administrative Coordinator

Everstory-Partners; Bensalem Township (Bucks County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life

401k with Company Match

Tuition Reimbursement

Anniversary Award

Career Advancement

Employee Referral Bonus

Funeral and Cemetery Benefits

Job summary

Everstory Partners in Bucks County, PA is seeking an Administrative Specialist to support our location team. You will answer phones, schedule appointments, assist with onboarding, and help the leadership group keep operations running smoothly.

Responsibilities include contract processing and quality control, banking duties, cemetery ordering, file maintenance, HR coordination, accounts payable/receivable, and handling deeds and certificates in accordance with state guidelines.

Qualifications

• Multi-Line phone skills required.
• Filing skills (alphabetical).
• Type 40 words per minute with minimal errors.
• Basic math and computer skills (Word/Excel).
• Maintain confidentiality of employee and customer information.
• Valid state driver's license and access to a personal vehicle.
• High School equivalency required.
• Minimum of one year in administration or customer service.
• Availability to work some holidays, evenings and weekends.

Responsibilities

• Answer phones and schedule appointments.
• Onboard team members and support location leadership.
• Process contracts and verify validity before entry.
• Banking duties: cash receipts, deposits, credit card transactions.
• Cemetery daily processing of IOAs; maintain records and memos.
• File maintenance and record keeping; scan documents as required.
• Coordinate onboarding responsibilities for HR as needed.
• Accounts Payable: pay bills promptly; process invoices.
• Accounts Receivable: collect past and present balances.
• Deeds and Certificates: provide deeds/certificates to Sales Management.
• Work and Memorial Orders; manage park service orders.
• Participate in daily meetings; assist across departments.
• Prepare routine reports and month-end processing.

Skills

Phone etiquette

Filing

Typing 40 wpm

Data entry

Microsoft Word

Microsoft Excel

Basic math

Customer service

Teamwork

Time management

Dependability

Driver's license

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Everstory Partners in Bucks County, PA is seeking an Administrative Specialist to support our location team. You will answer phones, schedule appointments, assist with onboarding, and help the leadership group keep operations running smoothly.

Responsibilities include contract processing and quality control, banking duties, cemetery ordering, file maintenance, HR coordination, accounts payable/receivable, and handling deeds and certificates in accordance with state guidelines.