Grants Specialist (Part-Time)

Sinclair Community College; Dayton (OH); On-site; USD 32,000 - 46,000; Part time

Job summary

Sinclair Community College in Dayton, Ohio, is seeking a part-time Grants Specialist to support the Grants Office in meeting proposal deadlines and ensuring compliant management of grant‑funded projects. The role drafts letters, assists with research, and coordinates pre- and post‑award activities under direction from the Director and Grants Team.

The position is hourly at $28.12 with a maximum of 28 hours per week, and includes benefits for part-time staff as described by Sinclair.

Qualifications

• Minimum of an associate’s degree required; bachelor’s degree preferred.
• Two years of grant administration, media/communications, writing or editing experience.
• Proficient in Microsoft Office programs.
• Strong communication and interpersonal skills.
• Able to work in a fast-paced environment and adjust schedules.
• Willingness to pursue ongoing professional development.

Responsibilities

• Prepare high-quality written documents for approvals and signatures.
• Draft grant proposal narrative sections and assist with budgets.
• Schedule and support meetings, take notes.
• Manage electronic filing and archiving.
• Maintain the office database.
• Research grant opportunities from Grants.gov and internal sources.
• Support pre-award data collection and document formatting.
• Manage and update grant templates used by the team.
• Prepare monthly Pro-card reports and requisitions; monitor department budget.
• Perform other duties as assigned.

Skills

Communication skills

Time management

Adaptability

Education

Associate degree

Bachelor’s degree

Tools

Microsoft Office

Job description

The Grants Specialist is an Administrative Assistant dedicated to the Grants Office who performs clerical and other higher‑order tasks in support of the Grants Team’s purpose of meeting proposal development and submission deadlines and ensuring compliant implementation and management of existing grant‑funded projects and programs. The Grants Specialist helps to track the many high‑stakes pre‑ and post‑award deadlines that must be met by the Grants Team, drafts letters and documents to be signed by college leadership, and assists with research to support grant proposals. Routine tasks are self‑directed; specialized tasks are performed under direction from the Director and other Grants Team members.

The hourly pay rate for this position is $28.12 and has a maximum of 28 hours per week.

Why you’ll love Sinclair

The following are some of the benefits that part‑time staff with Sinclair College receive:

• Tuition Waiver for You: Employees can take advantage of tuition‑free access for up to 3 credit hours per semester.
• Generous Retirement Benefits: Build your future through participation in OPERS , including a 14% employer contribution.
• Paid Holidays: Enjoy 14 annually observed College holidays, with part‑time employees paid for the regularly scheduled hours on these days.
• Professional Growth Opportunities: Take advantage of opportunities for advancement, promotion, continued education, and professional development.
• Work-Life Balance and Wellness: Access programs, resources, and events that support your personal well­being and professional success.

*SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.

Principal Accountabilities

Perform routine office activities, such as:

• Generating high quality written documents needed for securing approvals and signatures from Sinclair leadership and communicating with project partners
• Drafts grant proposal narrative sections and assists with budget development
• Scheduling and supporting meetings, to include attending and taking notes
• Managing the electronic filing systems and archiving process
• Maintaining the office database
• Research and summarize new grant opportunities from online sources (Grants.gov) or as the Grants office is made aware of them
• Pre‑award – Secure data and citations needed to support the rationale for projects, proofread and format documents, create diagrams and charts for proposals
• Manage and update the vast collection of templates used by the Grants Team
• Make requests for information and data from departments across the college
• Prepare monthly Pro‑card Transaction Report; Prepare departmental online purchase requisitions and check requests; Maintain inventory of office supplies; Assist in departmental budget monitoring and draft expense transfer requests
• Other duties as assigned

• Minimum of an associate’s degree required; bachelor’s degree preferred
• Minimum of two (2) years of experience with grant administration, media/communications, writing or editing required
• High level of computer skills (proficient in Microsoft Office programs) required
• Effective communication and interpersonal skills to represent the Grants Office at a high quality required
• Ability to work in a fast‑paced environment and adjust schedule based on team/project needs required
• Willingness to continue professional education and training through classes, seminars, and workshops required

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a minimum of an associate's degree?
  • Yes
  • No
• * Do you have a minimum of 2 years' relevant work experience?
  • Yes
  • No

Required Documents

• Resume
• Cover Letter

Optional Documents

• Other

Sinclair Community College
Human Resources
444 W. Third St. Building 7, Room 340
Dayton, Ohio, 45402