Administrative Assistant I - Division of Health Sciences

Sinclair Community College; Dayton (OH); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Tuition waiver

OPERS retirement

Paid holidays

Health benefits

Job summary

Sinclair Community College is seeking an Administrative Assistant I for the Division of Health Sciences on the Main Campus in Dayton, OH. The role provides high-level customer service to students and internal/external customers, supporting faculty, staff, and department operations to ensure a smooth and professional experience across the division.

The position offers extensive benefits, including tuition remission for employees and eligible dependents, strong retirement options, generous leave

Qualifications

• Minimum of a high school diploma or equivalent required; associate’s level degree in related field preferred
• Minimum of two (2) years of administrative assistant/office experience required
• Demonstrated knowledge of Microsoft Office: Word, Access, PowerPoint, Excel, Outlook required
• Strong computer skills with ability to master proficiency in applicable software systems used by the college required
• Excellent organizational and time management skills required
• Current Notary Certification preferred or ability to obtain Notary Certification required within six (6) months
• Attention to detail required
• Professional communication skills to include: oral, written; interpersonal; and telephone etiquette with a strong desire to assist people required
• Initiative, problem solving, and process improvement skills required
• As a condition of employment, the selected candidate must submit to a Bureau of Criminal Investigations fingerprint background screening

Responsibilities

• Greet students, visitors, faculty and staff in professional manner, answer questions, problem solve where applicable, and refer appropriately
• Answer incoming phone calls efficiently and professionally from students, internal and external customers
• Communicate appropriately to email inquiries and communications
• Schedule appointments for students and visitors to meet with Department Chairs, Program Directors, and full-time faculty
• Process incoming and outgoing mail correspondence
• Review and process high volumes of student and faculty medical and miscellaneous documentation while maintaining confidentiality and accuracy
• Accurate data entry skills
• Maintain and update compliance tracking spreadsheets
• Other duties as assigned

Skills

Administrative experience

Customer service

Notary certification

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Microsoft Access

PowerPoint

Excel

Outlook

Job description

Position Information

Position Information (Default Section)

Job Title

Administrative Assistant I - Division of Health Sciences

Location

Main Campus - Dayton, OH

Job Number

05576

Department

Nursing

Job Category

Support

Job Type

Full-Time

Status

Regular

Job Open Date

10/21/2026

Resume Review Date

11/5/2026

Closing Date

11/04/2026

Open Until Filled

No

Position Summary

The SinclairHealth Sciences Division is dedicated to providingexceptional administrative support to the Department Chairs,Program Director, full-time faculty, and adjunct faculty, ensuringthe efficient and professional operation of the departments. Thisrole is focused on offering high-level customer service to current,future, and past students, as well as to other internal andexternal customers of the departments, division, and the college.The position plays a key role in facilitating smooth departmentaloperations, supporting faculty needs, and contributing to anoptimal experience for students and stakeholders alike.

The potential minimum compensation for this position begins at$35,194.00 and is commensurate with education andexperience.

Why you'll love Sinclair

• Tuition Waiver for You and Your Family: Employees andeligible dependents can take advantage of tuition-free access toSinclair courses and programs.
• Generous Retirement Benefits: Build your future throughparticipation in OPERS, including a 14% employer contribution.
• Exceptional Time Off: Enjoy more than four weeks ofvacation and personal leave, more than three weeks of sick leaveannually, and 14 paid holidays each year.
• Health Benefits That Work for You: Choose fromcompetitive medical, dental, and vision plans designed to supportyou and your family’s health and well-being.
• Peace of Mind for the Future: Full-time employeesreceive employer-paid life insurance and long-term disabilitycoverage.
• Professional Growth Opportunities: Continue youreducation and career development with tuition reimbursement andongoing professional development support.
• Work-Life Balance and Wellness: Access programs,resources, and events that support your personal well-being andprofessional success.

*SCC has the right to revise this position description at anytime. This position description does not represent in any way acontract of employment.

Principal Accountabilities

• Greet students, visitors, faculty and staff in professionalmanner, answer questions, problem solve where applicable, and referappropriately
• Answer incoming phone calls efficiently and professionally fromstudents, internal and external customers
• Communicate appropriately to email inquiries andcommunications
• Schedule appointments for students and visitors to meet withDepartment Chairs, Program Directors, and full-time faculty
• Support department-based Administrative Assistants to monitorand maintain inventory of office supplies for departments anddivision; order, process, receive supplies
• Initiate appointment requests for meetings; coordinate bookingappropriate meeting room and food requisition processes whereapplicable
• Perform FBI and BCI background screening for students andstaff
• Process incoming and outgoing mail correspondence
• Order duplication, receive duplicated materials and distributeappropriately
• Process work order requests and help desk tickets asneeded
• Review and maintain identified departmental websites within thedivision
• Create and relay appropriate communications to programapplicants and current students
• Accurate data entry skills
• Review and process high volumes of student and faculty medicaland miscellaneous documentation while maintaining confidentialityand accuracy
• Maintain and update compliance tracking spreadsheets
• Other duties as assigned

Requirements

• Minimum of a high school diploma or equivalent required;associate’s level degree in related field preferred
• Minimum of two (2) years of administrative assistant/officeexperience required
• Demonstrated knowledge of Microsoft Office: Word, Access,PowerPoint, Excel, Outlook required
• Strong computer skills with ability to master proficiency inapplicable software systems used by the college required
• Excellent organizational and time management skillsrequired
• Current Notary Certification preferred or ability to obtainNotary Certification required within six (6) months
• Attention to detail required
• Professional communication skills to include: oral, written;interpersonal; and telephone etiquette with a strong desire toassist people required
• Ability to provide customer service in a responsible manner bybeing knowledgeable, supportive, ethically aware of diversity andcultures, and treating each customer with respect
• Initiative, problem solving, and process improvement skillsrequired
• As a condition of employment, the selected candidate mustsubmit to a Bureau of Criminal Investigations fingerprintbackground screening