Grants Programs Administrative Specialist

City-of-Seattle; Seattle (WA); Hybrid; USD 49,000 - 57,000; Full time

Benefits offered by this job

Hybrid work schedule

Comprehensive benefits package

Job summary

City of Seattle's Department of Neighborhoods is seeking an Administrative Specialist II to support the NMF, FEF, and Participatory Budgeting teams. You will be the first point of contact for community members, manage inquiries, and coordinate documents and contracts to keep programs running smoothly.

Qualified candidates will have two years of clerical experience, strong organizational skills, and proficiency with Teams, Webex, SharePoint, Word, and PowerPoint.

Qualifications

• Two years of clerical support experience.
• Equivalency: combination of experience and education acceptable.
• Ability to manage multiple team needs and deadlines.

Responsibilities

• Serve as a contact for Community Grants inquiries by phone, email, or the online system and route to staff.
• Provide timely responses to inquiries from partners, including DON staff and applicants.
• Provide clerical support in the granting process, including preparing correspondence and maintaining project files.
• Create, organize, disseminate, and track documents such as minutes, presentations, and invoicing.

Skills

Organizational skills

Attention to detail

Customer service

Clerical support experience

Tools

Teams

Webex

SharePoint

Word

PowerPoint

Job description

City of Seattle's Department of Neighborhoods is seeking an Administrative Specialist II to support the NMF, FEF, and Participatory Budgeting teams. You will be the first point of contact for community members, manage inquiries, and coordinate documents and contracts to keep programs running smoothly.

Qualified candidates will have two years of clerical experience, strong organizational skills, and proficiency with Teams, Webex, SharePoint, Word, and PowerPoint.