Senior Grants Funds Coordinator - Hybrid Seattle

City of Seattle; Seattle (WA); Hybrid; USD 72,000 - 84,000; Full time

Job summary

City of Seattle's Seattle Department of Transportation (SDOT) seeks two Senior Grant Funds Coordinators to lead complex federal and state grants administration, ensuring projects stay funded and compliant.

In this hybrid role, you will prepare reports, liaise with state and federal partners, and support annual budget cycles while advancing diversity, equity, and social justice goals within the department.

Qualifications

• Bachelor's degree required.
• Minimum 3 years of professional experience in financial analysis, project management, grant administration, inter-agency agreements, or contract administration.
• Equivalent combination of education and experience accepted.

Responsibilities

• Prepare scheduled grant reports (quarterly, semi-annual, or annual) for state and federal agencies, including WSDOT, PSRC, FMSIB, FTA, FHWA, FRA, and USDOT.
• Serve as SDOT’s primary point of contact for grantors, managing communications such as expenditure updates, billing status, and changes to project scope, schedule, name, or costs.
• Lead SDOT’s quarterly grant check-ins with WSDOT, providing updates on all WSDOT- and FHWA-funded projects.
• Respond quickly to requests from state and federal partners for information on project progress, spending, and grant obligation timelines.
• Prepare materials for grant acceptance and related budget appropriations during annual and supplemental budget cycles.
• Collaborate with the City Budget Office and Citywide Accounting to establish grant funding sources and resolve budget coding issues.
• Draft standalone legislation—such as ordinances and fiscal notes—for grant acceptance or appropriation needs submitted to Seattle City Council.
• Monitor grant budgets monthly, explain variances at monthly check-ins and quarterly reviews.
• Develop complete grant obligation packages to support execution of agreements with granting agencies.
• Support department goals related to diversity, equity, and social justice in alignment with the City’s Race and Social Justice Initiative.

Skills

Strong communication

Coordination skills

Analytical thinking

Attention to detail

Education

Bachelor's Degree in business/public administration/finance/economics

Tools

Excel

Word

PowerPoint

Job description

City of Seattle's Seattle Department of Transportation (SDOT) seeks two Senior Grant Funds Coordinators to lead complex federal and state grants administration, ensuring projects stay funded and compliant.

In this hybrid role, you will prepare reports, liaise with state and federal partners, and support annual budget cycles while advancing diversity, equity, and social justice goals within the department.