Grants & Contracts Specialist

Seattle Human Services Department; Seattle (WA); On-site; USD 54,000 - 64,000; Full time

Job summary

Seattle Human Services Department seeks a WA Cares Grants and Contracts Specialist to help launch and manage contracts for long-term care providers in King County. The role supports older adults, people with disabilities, and caregivers through WA Cares initiatives.

You will develop, monitor, and improve contracts, provide technical assistance, and collaborate with a diverse team to ensure compliance with complex laws and policies. A strong commitment to equity is essential.

Qualifications

• Requires 1 year of professional experience in contract administration, budgeting, planning, human services administration, or related field.
• Bachelor’s degree or equivalent combination of education/experience.
• Experience with Aging and Disability network services preferred.
• Ability to track, prioritize, and respond to high-volume communications.
• Able to learn new software, applications and data systems.
• Proficient with MS Office and SharePoint.
• Commitment to Race and Social Justice values.

Responsibilities

• Develop and manage contracts with long-term service providers.
• Ensure contract compliance, conduct risk assessments, and monitor performance.
• Provide technical assistance and training to agencies on requirements and processes.
• Respond to and resolve issues and complaints from agencies, constituents, beneficiaries, and stakeholders.
• Other duties as assigned.

Skills

Contract administration

Budget management

Planning

Human services

Communications

MS Office

SharePoint

Racial justice

Education

Bachelor's degree

Tools

MS Office Suite

SharePoint

Teams

Data systems

Job description

Position Description

Are you committed to a career in the aging and disabilities field? Do you want your work to have a lasting, positive impact on the lives of older adults, people with disabilities, and their caregivers in King County? Aging and Disability Services (ADS) is seeking dedicated professionals to join the Washington Cares Fund (WA Cares) team—an innovative new initiative designed to support long-term care needs across our community. If you’re passionate about this work and ready to be part of a mission-driven team, we encourage you to apply.

WA Cares is the nation’s first universal long-term care insurance program, created to help Washington workers access the care they need when they need it. As the Area Agency on Aging for King County, Aging and Disability Services (ADS) plays a key role in launching and implementing WA Cares in the Seattle-King County region.

We are currently hiring a WA Cares Grants and Contracts Specialists to join this newly formed team. In this role, you will develop, manage, and monitor contracts with long-term support service providers—helping individuals remain safely in their homes and communities as they age. This position reports to the WA Cares Supervisor and is critical to the success of this innovative statewide initiative.

Job Responsibilities

• Develop and execute contracts –review new provider applications to determine if agencies meet qualifications. Maintain up-to-date communication threads and tracking tools for multiple concurrent applications. Quickly understand complex, evolving requirements and explain them to applicants in lay terms. Develop and execute contracts.
• Contract compliance and quality – complete annual risk assessment, onsite program assessment and regular desk monitoring; evaluate adherence to rules, policies, and requirements; prepare assessment reports; develop and monitor performance improvement plans as needed. Collaborate with other team members on monitoring activities.
• Provide technical assistance, support, and training to agencies regarding requirements, systems access issues, and program processes; respond to and resolve issues and complaints from agencies, constituents, beneficiaries/participants, key stakeholders, and others with assistance.
• Other duties as assigned.

You will be successful if you are…

• Detailed, thorough, and motivated to meet outcomes on time.
• Able to work independently and effectively in a team.
• A solution focused initiative taker.
• Experienced in providing technical assistance and support to diverse audiences.
• An effective communicator – written, oral, virtual, and in-real-life.
• Flexible, comfortable with ambiguity, change, and unknowns.
• A critical thinker, enjoy solving complex issues, and able to multitask and prioritize competing priorities
• Able to manage stressful situations, issues, and complaints with grace.
• Positive, self-reflective, and committed to continuous quality improvement.
• Committed to helping others and the aging field.

Qualifications

Minimum Qualifications:

Requires a minimum of one year professional experience in contract administration, budget management, planning, human services administration, and a bachelor’s degree in a business, public administration, human services, or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).

OR:

An equivalent combination of education and experience that demonstrates the ability to perform the position duties.

Desired Qualifications

• Experience with and/or knowledge of Aging and Disability network services including Community Living Connections, Caregiver Support, Home Care Services, Home Delivered Meals, etc.
• Experience developing, managing and/or monitoring human service contracts and/or long term support service vendor contracts for compliance with complex State/Federal laws, regulations, policies, and procedures.
• Demonstrated ability to track, prioritize, and respond to a high volume of communications
• Able to learn new software, applications and data systems.
• Demonstrated proficiency with business tools including Microsoft office (e.g., Outlook, Word, Excel, PowerPoint, SharePoint, TEAMS, etc).
• Demonstrated commitment to Race and Social Justice values.

Additional Information

The full range for this opportunity is $39.39 - $46.43 an hour.

Your application will not be reviewed if these items are missing or incomplete.

Hiring Process

Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered:

• Completed NEOGOV online application.
• Current résumé indicating relevant experience and education.
• Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications. Please describe how you have the relevant experience and skills to be successful in this position in your cover letter.
• Supplemental questionnaire responses Offers of employment are contingent on verification of information provided by the applicant as part of the application process, which may include a detailed background check, pre-placement physical exam, and/or full driver's abstract, dependent upon position. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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Who may apply:

This role is open to all candidates that meet the minimum qualifications. We value different view-points and life experiences. Your application will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The City encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, veterans, and those with diverse life experiences.