Senior Grants Coordinators (Senior Project Funds & Agreements Coordinators)

City of Seattle; Seattle (WA); Hybrid; USD 72,000 - 84,000; Full time

Job summary

City of Seattle's Seattle Department of Transportation (SDOT) seeks two Senior Grant Funds Coordinators to lead complex federal and state grants administration, ensuring projects stay funded and compliant.

In this hybrid role, you will prepare reports, liaise with state and federal partners, and support annual budget cycles while advancing diversity, equity, and social justice goals within the department.

Qualifications

• Bachelor's degree required.
• Minimum 3 years of professional experience in financial analysis, project management, grant administration, inter-agency agreements, or contract administration.
• Equivalent combination of education and experience accepted.

Responsibilities

• Prepare scheduled grant reports (quarterly, semi-annual, or annual) for state and federal agencies, including WSDOT, PSRC, FMSIB, FTA, FHWA, FRA, and USDOT.
• Serve as SDOT’s primary point of contact for grantors, managing communications such as expenditure updates, billing status, and changes to project scope, schedule, name, or costs.
• Lead SDOT’s quarterly grant check-ins with WSDOT, providing updates on all WSDOT- and FHWA-funded projects.
• Respond quickly to requests from state and federal partners for information on project progress, spending, and grant obligation timelines.
• Prepare materials for grant acceptance and related budget appropriations during annual and supplemental budget cycles.
• Collaborate with the City Budget Office and Citywide Accounting to establish grant funding sources and resolve budget coding issues.
• Draft standalone legislation—such as ordinances and fiscal notes—for grant acceptance or appropriation needs submitted to Seattle City Council.
• Monitor grant budgets monthly, explain variances at monthly check-ins and quarterly reviews.
• Develop complete grant obligation packages to support execution of agreements with granting agencies.
• Support department goals related to diversity, equity, and social justice in alignment with the City’s Race and Social Justice Initiative.

Skills

Strong communication

Coordination skills

Analytical thinking

Attention to detail

Education

Bachelor's Degree in business/public administration/finance/economics

Tools

Excel

Word

PowerPoint

Job description

Join us in shaping Seattle’s streets!

At the Seattle Department of Transportation (SDOT), we don’t just move people—we connect communities, build safer streets, and create a more sustainable city.

With a bold vision for the future, we’re tackling big challenges: making travel safer, cutting carbon emissions, and ensuring reliable, affordable transportation for everyone—no matter who they are or where they live.

Seattle is growing fast, and we’re growing with it. Thanks to a historic voter-approved $1.55 billion investment in transportation in 2024, we’re building sidewalks, fixing bridges, and improving transit connections to keep our city moving.

We’re a team of problem solvers, planners, engineers, communicators, and field crews—bringing purpose-driven work to life. Now, we need passionate, innovative talent like you. Let’s build a Seattle that works for everyone—together!

SDOT is looking for two collaborative, resourceful, and detail-driven Senior Grant Funds Coordinators (Senior Project Funds & Agreements Coordinators) to join our Finance & Administration Division. In these key roles, you’ll take the lead on complex Federal and State grants administration that keeps our transportation system moving and our major projects funded.

We’re seeking people who enjoy navigating intricate funding requirements, strengthening internal processes, and working across a diverse organization. If you thrive in a role where accuracy, communication, and continuous improvement matter—and you want your work to help shape Seattle’s future—this could be a great fit.

• Prepare scheduled grant reports (quarterly, semi-annual, or annual) for state and federal agencies, including WSDOT, PSRC, FMSIB, FTA, FHWA, FRA, and USDOT.
• Serve as SDOT’s primary point of contact for grantors, managing technical communications such as expenditure updates, billing status, and any changes to project scope, schedule, name, or costs.
• Lead SDOT’s quarterly grant check-ins with WSDOT, providing clear, comprehensive updates on all WSDOT- and FHWA-funded projects.
• Respond quickly to requests from state and federal partners for information on project progress, spending, and grant obligation timelines.
• Prepare materials for grant acceptance and related budget appropriations during annual and supplemental budget cycles.
• Work with the City Budget Office and Citywide Accounting to establish grant funding sources and resolve any budget coding issues that arise.
• Draft standalone legislation—such as ordinances and fiscal notes—for time-sensitive grant acceptance or appropriation needs submitted to the Seattle City Council.
• Monitor grant budgets monthly, compare actual spending to planned budgets, and clearly explain any variances during internal monthly check-ins and quarterly financial reviews.
• Develop complete grant obligation packages to support the execution of agreements with granting agencies.
• Support department goals related to diversity, equity, and social justice in alignment with the City’s Race and Social Justice Initiative.

Minimum Qualifications

Education

• Bachelor's Degree in business or public administration, finance, economics, or related field.

Experience

• Three (3) years ofprofessional experience in financial analysis, project management, grant administration, inter-agency agreements, or contract administration.

OR

An equivalent combination of education and experience that demonstrates the ability to perform the position duties.

Though not requirements, strong candidates will have some of the following experience or are able to describe comparable experience:

• Strong communication and coordination skills. Demonstrated ability to analyze, present, and communicate information clearly at all levels.
• Strong critical thinking skills, with attention to detail and the ability to actively manage multiple processes.
• Strong customer service skills.
• Proficiency in the Microsoft Office suite with emphasis on Excel, Word, and PowerPoint.
• Ability to work within SDOT’s Workplace Expectations, including our values of Safety, Respect, Diversity, Trust, Productivity, Integrity, Innovation, Partnership and Accountability.
• Ability to effectively work in a multi-cultural workplace with a diverse customer base.

Other Requirements

Work Environment

• Work is typically performed in a hybrid work environment in which a minimum of 3 days of work is completed in a City office, and 2 days of work is completed remotely in a regular 40-hour work week.

Your application will not be reviewed if these items are missing or incomplete.

Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including professional work and education verifications.

This hiring process involves a background check of conviction and arrest records in compliance with Seattle's Fair Chance Employment Ordinance, SMC 14.17. Applicants will be provided with an opportunity to explain or correct background information.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required to the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The City’s full salary range for this position is$52.18 - $60.75 hourly.

For more information regarding this recruitment, please contact: Ryan Jonesat [e-mail].

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits

Who May Apply: This position is open to all candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ+ people, people with disabilities, veterans and those with diverse life experiences.

Accommodations for people with disabilities are provided on request.

The City is a Drug Free Workplace.