Grants & Operations Admin Pro

Kent Intermediate School District; Grand Rapids (MI); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Full medical, dental, and vision

State retirement program

Public Student Loan Forgiveness (PSLF)

Paid time off

Job summary

Kent Intermediate School District is seeking an Administrative Assistant of Grants and Operations at the WMTC in Grand Rapids. This full-time, 260-day role coordinates projects, purchases, events, and budgets, while supporting communications and data management.

The ideal candidate is tech-savvy, fluent in Google Workspace, and process-oriented. Responsibilities include clerical duties, budget tracking, meeting logistics, and developing efficient processes.

Qualifications

• Associate’s or Bachelor’s degree in accounting, business, operations, or related field preferred (or equivalent experience).
• Minimum of 2 years of experience in office administration, financial support, bookkeeping, budget tracking, or operations coordination.
• Experience creating purchase requisitions, processing invoices, maintaining documentation, and tracking budgets.
• Experience supporting grant-funded, education, nonprofit, or public sector programs is preferred.
• Strong proficiency with spreadsheets and financial tracking tools (Excel/Google Sheets required).

Responsibilities

• Perform clerical and office-based administrative duties, including purchasing, invoicing, budget tracking, and scheduling
• Meeting or event coordination, communication, and setup
• Research support and project planning, progress monitoring of projects, and deadline management
• Maintain accurate candidate, partnerships, media, and other related data and contact lists
• Maintain team supplies and promotional materials
• Demonstrate a strong commitment to equity and inclusion in all practices and responsibilities
• Consistently provide excellent customer service to all WMTC candidates and partners
• Organize and maintain candidate documents and accompanying timelines
• Create and track purchase requisitions, maintain supporting documentation, and process invoicing
• Track program budgets, provide monthly budget reports, assist with budget amendments, and prepare budgets
• Manage department contracts, confidential records, and paperwork in accordance with organizational and state requirements
• Assist in the automation and streamlining of departmental processes
• Compose letters, memos, meeting minutes, newsletters, and other such communications
• Perform duties in a manner that complies with all applicable rules, policies, and laws
• Maintain a high level of professionalism and interpersonal communication skills, such as discretion, integrity, confidentiality, and flexibility
• Maintains regular and consistent employee attendance
• Other pertinent duties as assigned

Tools

Monday.com

Excel/Google Sheets

Job description

Kent Intermediate School District is seeking an Administrative Assistant of Grants and Operations at the WMTC in Grand Rapids. This full-time, 260-day role coordinates projects, purchases, events, and budgets, while supporting communications and data management.

The ideal candidate is tech-savvy, fluent in Google Workspace, and process-oriented. Responsibilities include clerical duties, budget tracking, meeting logistics, and developing efficient processes.