Administrative Assistant of Grants and Operations

Kent Intermediate School District; Grand Rapids (MI); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Full medical, dental, and vision

State retirement program

Public Student Loan Forgiveness (PSLF)

Paid time off

Job summary

Kent Intermediate School District is seeking an Administrative Assistant of Grants and Operations at the WMTC in Grand Rapids. This full-time, 260-day role coordinates projects, purchases, events, and budgets, while supporting communications and data management.

The ideal candidate is tech-savvy, fluent in Google Workspace, and process-oriented. Responsibilities include clerical duties, budget tracking, meeting logistics, and developing efficient processes.

Qualifications

• Associate’s or Bachelor’s degree in accounting, business, operations, or related field preferred (or equivalent experience).
• Minimum of 2 years of experience in office administration, financial support, bookkeeping, budget tracking, or operations coordination.
• Experience creating purchase requisitions, processing invoices, maintaining documentation, and tracking budgets.
• Experience supporting grant-funded, education, nonprofit, or public sector programs is preferred.
• Strong proficiency with spreadsheets and financial tracking tools (Excel/Google Sheets required).

Responsibilities

• Perform clerical and office-based administrative duties, including purchasing, invoicing, budget tracking, and scheduling
• Meeting or event coordination, communication, and setup
• Research support and project planning, progress monitoring of projects, and deadline management
• Maintain accurate candidate, partnerships, media, and other related data and contact lists
• Maintain team supplies and promotional materials
• Demonstrate a strong commitment to equity and inclusion in all practices and responsibilities
• Consistently provide excellent customer service to all WMTC candidates and partners
• Organize and maintain candidate documents and accompanying timelines
• Create and track purchase requisitions, maintain supporting documentation, and process invoicing
• Track program budgets, provide monthly budget reports, assist with budget amendments, and prepare budgets
• Manage department contracts, confidential records, and paperwork in accordance with organizational and state requirements
• Assist in the automation and streamlining of departmental processes
• Compose letters, memos, meeting minutes, newsletters, and other such communications
• Perform duties in a manner that complies with all applicable rules, policies, and laws
• Maintain a high level of professionalism and interpersonal communication skills, such as discretion, integrity, confidentiality, and flexibility
• Maintains regular and consistent employee attendance
• Other pertinent duties as assigned

Tools

Monday.com

Excel/Google Sheets

Job description

Administrative Assistant of Grants and Operations

Kent Intermediate School District Kent ISD Conference Center - Grand Rapids, Michigan Open in Google Maps

Starting Date: Immediately

Job Description

Administrative Assistant of Grants and Operations

West Michigan Teacher Collaborative - Kent ISD

Full time, 260 day year-round position

Non-Union Hourly Classified, Grade5

The West Michigan Teacher Collaborative (WMTC) is a no-cost, accelerated, work-based teacher residency led by Kent, Ottawa, and Muskegon Area ISDs in partnership with Grand Valley State University. WMTC recruits, trains, and retains the next generation of excellent teachers for West Michigan classrooms.

The Administrative Assistant of Operations keeps WMTC's daily work moving. This role coordinates projects and deadlines, processes requisitions and purchase orders, manages logistics for professional learning and special events, supports communications, and builds the systems that let program staff focus on member success. Fiscal processing is completed in coordination with the Kent ISD Business Office.

WMTC is a growing, start-up organization. The ideal candidate is tech savvy, fluent in Google Workspace, a strong writer, and solutions-oriented: someone who spots a problem, proposes a fix, and follows it through.

Specific Responsibilities

• Perform clerical and office-based administrative duties, including purchasing, invoicing, budget tracking, and scheduling
• Meeting or event coordination, communication, and setup
• Research support and project planning, progress monitoring of projects, and deadline management
• Maintain accurate candidate, partnerships, media, and other related data and contact lists
• Maintain team supplies and promotional materials
• Demonstrate a strong commitment to equity and inclusion in all practices and responsibilities
• Consistently provide excellent customer service to all WMTC candidates and partners
• Organize and maintain candidate documents and accompanying timelines
• Create and track purchase requisitions, maintain supporting documentation, and process invoicing
• Track program budgets, provide monthly budget reports, assist with budget amendments, and prepare budgets
• Manage department contracts, confidential records, and paperwork in accordance with organizational and state requirements
• Assist in the automation and streamlining of departmental processes
• Compose letters, memos, meeting minutes, newsletters, and other such communications
• Perform duties in a manner that complies with all applicable rules, policies, and laws
• Maintain a high level of professionalism and interpersonal communication skills, such as discretion, integrity, confidentiality, and flexibility
• Maintains regular and consistent employee attendance
• Other pertinent duties as assigned

Knowledge, Skills, and Abilities Required:

• Associate’s or Bachelor’s degree in accounting, business, operations, or related field preferred (or equivalent experience)
• Minimum of 2 years of experience in office administration, financial support, bookkeeping, budget tracking, or operations coordination
• Experience creating purchase requisitions, processing invoices, maintaining documentation, and tracking departmental or program budgets
• Experience supporting grant-funded, education, nonprofit, or public sector programs is preferred
• Strong proficiency with spreadsheets and financial tracking tools (Excel/Google Sheets required)
• Experience with CRM or workflow systems and data management platforms (Monday.com preferred)
• Demonstrated ability to manage multiple projects and deadlines with high accuracy and organization
• Strong customer service orientation and communication skills
• Ability to maintain confidentiality and handle sensitive financial and personnel information
• Ability to work independently while collaborating across teams
• Ability to support occasional evening or weekend events as needed

Benefits: Robust benefit package includes full medical, dental, and vision insurance; generous paid sick and vacation days; State of Michigan School Employment retirement program; Kent ISD is a participating employer for the Public Student Loan Forgiveness program (PSLF/ SAVE plan) for eligible Federal student loans.

The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the School Board may be considered. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The District does not discriminate on the basis of race, color, national origin, ethnicity, religion, sex (including gender identity or expression, sexual orientation, pregnancy, childbirth, or a related condition), age, height, weight, familial status, marital status, military service, veteran status, genetic information, disability, or any other legally protected basis, and prohibits unlawful discrimination, including harassment and retaliation, in any education program or activity that it operates, including in admission and employment. The Coordinator for Title IX, Section 504, the Age Discrimination Act and Title II is: Dave Rodgers, Assistant Superintendent of Human Resources

Position Type: Full-Time

Salary: $26.48 to $29.14 Per Hour

Job ID: 5974665 Application Deadline: Posted until filled Posted: Yesterday

Support Staff > Administrative Assistant

Support Staff > Clerical

Support Staff > Receptionist

Support Staff > Secretary

Contact Information

• Human Resources
• Educational Service Center
• Email: [e-mail]