Grants & Data Coordinator (CRM & Donor Systems)

virginiamoca; Virginia Beach (VA); On-site; USD 42,000 - 52,000; Full time

Job summary

Virginia MOCA in Virginia Beach, VA seeks a Database and Grants Coordinator to maintain donor and membership data, manage CRM workflows, and coordinate grant applications and reporting. You will partner with the Director of Development, contract grant writer, and Finance to ensure accurate records and timely submissions.

The role requires 2–4 years in nonprofit operations, strong Excel/CRM skills, and attention to detail.

Qualifications

• 2–4 years of experience in database management, development operations, grants coordination, nonprofit administration, or a related field.
• Experience with a CRM or database system; NEON preferred.
• Strong Excel and spreadsheet skills and the ability to create reports and work with data.
• Familiarity with Mailchimp, QuickBooks, or similar systems preferred.
• Excellent attention to detail and accuracy.
• Ability to work collaboratively across departments and with external partners.

Responsibilities

• Maintain donor, membership, prospect, event, and constituent records in the CRM and identify opportunities to improve data quality.
• Review records for accuracy and remove duplicates.
• Enter/update information, run queries, create reports, export data, and prepare lists for Development activities.
• Set up events and programs in the CRM including registration and reporting.
• Maintain CRM integrations with Eventbrite, Mailchimp, and QuickBooks and ensure consistency across platforms.
• Reconcile CRM gift and revenue records with QuickBooks and resolve discrepancies.
• Create and maintain spreadsheets, reports, and dashboards for Development tracking.
• Provide CRM support and document procedures for database use.
• Administer database access and follow data security/donor privacy practices.

Skills

Excel

CRM

Data reporting

Communication

Organization

Multitasking

Education

Bachelor’s degree in nonprofit management, arts administration, business, computer science, or related field

Tools

Mailchimp

QuickBooks

NEON

Job description

Virginia MOCA in Virginia Beach, VA seeks a Database and Grants Coordinator to maintain donor and membership data, manage CRM workflows, and coordinate grant applications and reporting. You will partner with the Director of Development, contract grant writer, and Finance to ensure accurate records and timely submissions.

The role requires 2–4 years in nonprofit operations, strong Excel/CRM skills, and attention to detail.