Grants & Contracts Specialist - Apprenticeship Programs

State of Wyoming; Cheyenne (WY); On-site; USD 43,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

Sick leave

FMLA

Job summary

The Wyoming Department of Workforce Services is seeking a Grants & Contracts Administration Specialist to support the Apprenticeship Team and grow Registered Apprenticeship opportunities across Wyoming.

You will assist in managing grants, reviewing documentation, and serving as a key contact for employers and partners. The role blends administrative work with customer service and program coordination to help communities access apprenticeship funding.

Qualifications

• Education: Bachelor's Degree (Business) or equivalent.
• Experience: 0-1 years of progressive work experience (Business) or substitution: 3-4 years of progressive experience.

Responsibilities

• Manage apprenticeship grants from application through closeout.
• Review applications and supporting documentation for eligibility, completeness, and accuracy.
• Communicate with applicants and recipients to resolve missing information or discrepancies.
• Review payment requests, invoices, and supporting financial documentation.
• Track awards, expenditures, balances, deadlines, reporting requirements, and deliverables.
• Maintain complete electronic grant records and assist with federal and state reporting.
• Respond to program inquiries through email, phone, and other communication channels.
• Develop and update forms, presentations, resource guides, and outreach materials.

Skills

Customer service

Communication

Attention to detail

Teamwork

Problem solving

Critical thinking

Time management

Education

Bachelor's Degree (Business)

Tools

Excel

Word

Google

Typing

Job description

The Wyoming Department of Workforce Services is seeking a Grants & Contracts Administration Specialist to support the Apprenticeship Team and grow Registered Apprenticeship opportunities across Wyoming.

You will assist in managing grants, reviewing documentation, and serving as a key contact for employers and partners. The role blends administrative work with customer service and program coordination to help communities access apprenticeship funding.