Grants & Contract Administration Specialist I 2026-02296

State of Wyoming; Cheyenne (WY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid vacation, sick leave, FMLA, and H

Retirement - Pension and 457B plans

Flexible schedules

Job summary

State of Wyoming is seeking a Grant and Contracts Administration Specialist to join the Business Training and Support Unit (BTSU). This role provides administrative and program support across WyRelocate, the Workforce Development Training Fund, WyQuality Counts, and related contracts, payments, reporting, and outreach.

The successful candidate will be the point of contact for individuals, businesses, communities, and partners, coordinating meetings, processing invoices, maintaining records, and

Qualifications

• Education: Bachelor's Degree (typically in Business)
• Experience: 0-1 years of progressive work experience (typically in Business) OR 3-4 years of progressive work experience (typically in Business)
• Knowledge: Strong computer skills including typing, Excel, Word, and Google; strong communication and customer service skills

Responsibilities

• Serve as a point of contact for individuals, businesses, communities, and partner organizations seeking information or assistance with DWS programs.
• Respond to program inquiries through email, phone, help tickets, and other channels and connect customers with appropriate resources or staff.
• Provide general information and assistance related to WyRelocate, the Workforce Development Training Fund, WyQuality Counts, and other programs.
• Follow up with customers and partners regarding documentation, referrals, payments, program requirements, and other requests.
• Maintain current program, partner, resource, and contact information.
• Help individuals and families exploring relocation to Wyoming connect with employment, housing, and other resources.
• Coordinate with Wyoming's Workforce Centers and partners to assist individuals with employment connections.
• Maintain current information about Wyoming communities, employers, relocation resources, services, and opportunities.
• Track inquiries, referrals, resource requests, and program connections.

Skills

Customer service

Communication

Multitasking

Attention to detail

Teamwork

Problem solving

Education

Bachelor's Degree in Business

Tools

Excel

Word

Google

Job description

GENERAL DESCRIPTION:

Looking for a role where you can help people and support programs making an impact across Wyoming?

The Wyoming Department of Workforce Services is seeking a Grant and Contracts Administration Specialist to join the Business Training and Support Unit (BTSU). This position provides administrative and program support across several statewide initiatives, including WyRelocate, the Workforce Development Training Fund, and WyQuality Counts, while also supporting meetings, events, contracts, payments, reporting, and other projects across the BTSU, and the Policy, Research, and Communications Units.

In this role, you will be an important point of contact for individuals, businesses, communities, and program partners. Your work may include helping someone exploring a move to Wyoming connect with resources, reviewing reimbursement or payment documentation, coordinating meetings and events, maintaining program records, assisting with contracts, responding to customer questions, and supporting reporting and outreach activities.

This is a great opportunity for someone who enjoys variety and likes both working with people and keeping the details behind programs organized. The ideal candidate is responsive, dependable, comfortable managing multiple priorities, and able to communicate clearly while providing excellent customer service.

Who We’re Looking For

You may be a strong fit for this position if you:

• Enjoy helping people find information, resources, and next steps.
• Enjoy staying organized and goal driven
• Provide friendly and professional customer service by phone, email, and in person.
• Are organized and comfortable managing multiple tasks, deadlines, and follow-up items.
• Pay attention to detail when reviewing documents, payments, invoices, and records.
• Enjoy a position where your responsibilities may vary from day to day.
• Are comfortable learning multiple programs, processes, and systems.
• Can work independently while also supporting a collaborative team.
• Communicate clearly and know when an unusual situation should be elevated for additional guidance.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: https://compensationcalculator.wyo.gov

Human Resources Contact: [e-mail]

ESSENTIAL FUNCTIONS

Customer Service & Program Support

• Serve as a point of contact for individuals, businesses, communities, and partner organizations seeking information or assistance with DWS programs.
• Respond to program inquiries through email, phone, help tickets, and other communication channels and connect customers with appropriate resources or staff.
• Provide general information and assistance related to WyRelocate, the Workforce Development Training Fund, WyQuality Counts, and other supported programs.
• Follow up with customers and partners regarding documentation, referrals, payments, program requirements, and other requests.
• Maintain current program, partner, resource, and contact information.
• Help individuals and families exploring relocation to Wyoming connect with employment, community, housing, and other available resources.
• Coordinate with Wyoming's Workforce Centers and other partners to assist individuals with employment and community connections.
• Maintain current information about Wyoming communities, employers, relocation resources, services, and other opportunities.
• Track inquiries, referrals, resource requests, and program connections

Administrative and Financial Support

• Review and process invoices, payments, reimbursements, W-9s, and supporting documentation for completeness and accuracy.
• Communicate with businesses, customers, and internal staff to obtain missing information or resolve documentation discrepancies.
• Maintain accurate payment, reimbursement, program, and financial records.
• Assist with contract administration, including preparing documents, tracking deadlines and deliverables, and maintaining supporting records.
• Support data entry, reporting, record reconciliation, document retention, and other administrative needs.

Meetings, Events & Program Coordination

• Coordinate meetings and events, including scheduling, venue arrangements, lodging, materials, and other logistics.
• Prepare agendas, maintain attendance or voting records, take and finalize meeting minutes, and track follow-up items.
• Assist with presentations, reports, correspondence, resource guides, outreach materials, and other program communications.
• Maintain organized electronic files, contact lists, project records, supplies, and other program resources.
• Assist with outreach activities, presentations, special events, and other unit initiatives.
• Support social media and program communications as needed

PREFERENCES:

Preference may be given to applicants with administrative support or program coordination experience.

Preference may be given to applicants with customer service working with businesses or the public.

Preference may be given to applicants with experience coordinating meetings, events, record, or multiple ongoing projects.

KNOWLEDGE

• Strong computer skills, including typing, Excel, Word, and Google
• Strong communication skills, both written and oral
• Ability to use critical thinking and problem-solving skills
• Attention to detail and ability to shift priorities based on program work needs
• Ability to be flexible based on program needs
• Ability to work with a team and independently
• Knowledge and understanding of effective communication and customer service skills

MINIMUM QUALIFICATIONS

Education: Bachelor's Degree (typically in Business)

Experience: 0-1 years of progressive work experience (typically in Business)

OR Education & Experience Substitution: 3-4 years of progressive work experience (typically in Business)

Certificates, Licenses, Registrations: None

NOTES

• FLSA: Non-Exempt
• Former State of Wyoming employees who are rehired less than 31 days after their final day in their old agency, must repay all leave payouts.
• The Wyoming Department of Workforce Services (DWS) uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
• For the Veteran's preference consideration, supporting documentation must accompany your application.
• Offers of employment will be contingent upon the successful completion of a background check.

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Human Resource Contact: [e-mail]