Grants & Contracts Administrative Specialist (Remote)

Pasa Sustainable Agriculture; Middletown Township (PA); Hybrid; USD 55,000 - 67,000; Full time

Benefits offered by this job

Work computer provided

Travel expenses reimbursement

Flexible scheduling

Health, vision, dental insurance

401K retirement match

15 paid holidays

Generous leave policy

Job summary

Pasa Sustainable Agriculture is seeking an Administrative Support Associate to help manage contracts and grants, with remote work options and periodic in-person days. The role supports the Grants Finance Manager and teams across finance and compliance, including document control and stakeholder communications.

Ideal candidates will have strong attention to detail, collaborative mindset, and a willingness to learn. This full-time position is based in Pennsylvania with relocation not provided.

Qualifications

• 2+ years of administrative experience.
• Familiarity with Google Workspace (Gmail, Calendar, Drive).
• Database use (Salesforce preferred).
• Project management software use (Monday.com preferred).
• Ability to work independently and as collaboratively part of a team.
• Excellent written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Comfortable juggling multiple projects and tight deadlines.
• High level of discretion with confidential and sensitive information.
• Passion for Pasa's mission.
• Commitment to advancing anti-oppression.

Responsibilities

• Lead contract filing and maintenance (amendment needs, renewal needs, etc).
• Support Finance Director with review of farmer contracts for completeness before countersignature, following up on details where needed
• Collaborate with Pasa staff to answer questions and steward the contract process
• Support Grants Team leads through administrative and recordkeeping tasks
• Follow grants and compliance policies and protocols and monitor staff adherence to them
• Maintain data and documents in Google Drive, Salesforce, and Monday .com
• Contribute to culture of open communication, collaboration, and dependability for internal team

Skills

Administrative experience

Team collaboration

Communication skills

Attention to detail

Discretion with confidential data

Willingness to learn

Anti-oppression

Production agriculture experience

Tools

Google Workspace

Salesforce

Monday.com

QuickBooks Online

Job description

Pasa Sustainable Agriculture is seeking an Administrative Support Associate to help manage contracts and grants, with remote work options and periodic in-person days. The role supports the Grants Finance Manager and teams across finance and compliance, including document control and stakeholder communications.

Ideal candidates will have strong attention to detail, collaborative mindset, and a willingness to learn. This full-time position is based in Pennsylvania with relocation not provided.